The Site Administrator is responsible for providing daily administrative support at the shipyard to ensure smooth site operations. This includes handling documentation, coordinating personnel and logistics, supporting HR and accounts functions, and acting as the first point of contact for administrative needs on site. The position ensures efficiency, compliance with policies, and seamless coordination between site teams and head office. (Energy Jobline)
Key Responsibilities1. Site Office Management
Manage day-to-day administrative tasks to keep the site office running smoothly. (Energy Jobline)
Maintain site documentation (timesheets, delivery logs, permits, safety records). (Energy Jobline)
Organize incoming/outgoing mail, correspondence, and courier handling. (Velvet Jobs)
Maintain both digital and hard-copy filing systems for easy retrieval. (Jooble)
Monitor office supplies and coordinate procurement of stationery and equipment. (Jooble)
2. Personnel Coordination & HR Support
Record and track daily attendance, shifts, overtime, and leave for onsite staff. (Jooble)
Assist with onboarding formalities (documentation, PPE issuance, site access). (Apna)
Coordinate with HR and Accounts for payroll inputs and manpower records. (Jooble)
Provide first-level support for employee queries, discipline issues, and grievances. (LinkedIn)
3. Communication & Coordination
Serve as liaison between site staff, contractors, suppliers, and head office. (Energy Jobline)
Schedule and coordinate site meetings, inspections, and follow-ups. (Energy Jobline)
Prepare and distribute daily/weekly reports on site activities as needed. (Jooble)
4. Compliance and Documentation
Ensure site documentation is compliant with company policies and safety protocols. (lsbugreenskills.com)
Maintain updated records of statutory compliances, certifications, and inspections. (Jooble)
Assist in audit and reporting preparation as required. (Adzuna)
5. Logistics & Support
Support travel arrangements, accommodation, and logistics for site personnel. (Jooble)
Help track equipment deliveries and movement of materials on site. (Energy Jobline)
Maintain petty cash records and monitor site expenses as needed. (Jooble)
6. Ad-hoc Tasks
Provide general support to site engineers and managers to facilitate operations. (lsbugreenskills.com)
Undertake other reasonable duties as assigned by site leadership.
Bachelor's degree or diploma in Business Admin, HR, or related field preferred.
Prior experience (1-5 years) in site admin / HR support roles, preferably in construction or industrial environments. (Apna)
Technical Skills
Proficient with MS Office (Excel, Word) and digital documentation systems. (Apna)
Strong organizational and multitasking capabilities. (Hire for Belonging)
Good written and verbal communication skills. (Velvet Jobs)
Personal Attributes
Problem-solver with a proactive attitude. (recruitment.carnivalukgroup.com)
Able to work independently and in coordination with multiple teams. (lsbugreenskills.com)
Reliable and able to handle confidential information with discretion. (recruitment.carnivalukgroup.com)
Reporting
Reports to: Site Manager / HR Lead / Operations Manager
Coordinates with: Accounts, HR, Safety Officers, Engineers
Job Types: Full-time, Permanent, Fresher
Pay: ?14,161.08 - ?24,373.56 per month
Benefits:
Commuter assistance
Health insurance
Provident Fund
Work Location: In person
Beware of fraud agents! do not pay money to get a job
MNCJobsIndia.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.