Job Description

for

Shift In-charge

Document Number



NAYA-HR-LAB-JD-08





Version / Revision



01 / 02





Date



28 / AUG / 2024





Prepared by



System Coordinator





Reviewed by



Area Manager





Approved by



HOD

AMENDMENT DETAILS

Amendment

Discard

Insert

Notes on Amendments

No

Date

dd.mm.yyyy

Details

Rev No.

Details

Rev No.

1 20.08.2018 Old Procedure 00
Revised Procedure


NAYA-HR-LAB-JD-08


01.00 Organizational Change Requirement


2 17.08.2020
Revised Procedure


NAYA-HR-LAB-JD-08


01.00
Revised Procedure


NAYA-HR-LAB-JD-08


01.01 Annual Review done. No Changes required


3 28.08.2024
Revised Procedure


NAYA-HR-LAB-JD-08


01.01
Revised Procedure


NAYA-HR-LAB-JD-08


01.02 Annual Review done. No Changes required

JOB PURPOSE

Lead and provide timely and adequate analytical support to processing plants and marketing for monitoring of product quality at various stages, product certification, troubleshooting, special analysis, test run and manpower planning/optimisation. Compliance of safety rules and regulation, PPE uses, good practices including calibration/verification, RIMS, NABL, Proficiency testing, In-house competency monitoring and training of manpower.
Review of international standards viz., ASTM, IP, UOP, ISO, BIS, APHA etc. and accordingly update SOPs and its implementation.

ORGANISATIONAL CHART

ACCOUNTABILITIES & RESPONSIBILITIES

ACCOUNTABILITIES

ACTIVITIES

"Planning & Budgeting:

Annual & Facilities plan : To define a business plan that satisfies short and long term business goals

Authority:

To correct any deviations in the process with respect to analytical requirements.



Ensuring proper usage of analytical resources. Recommending replacement of spares / consumables to respective Area Managers for procurement action. Execution of calibration and maintenance as per PM schedule. Upgrading of inventory of the spares replaced during PM/BD.

QUALITY MANAGEMENT SYSTEM

Team Management:

To achieve the team's objectives and continue to do so over time.
Ensure safety practices and work instructions are followed during his shifts. Communication with various plant agencies viz., ISBL, OSBL, Dispatch, jetty, COT, Offsites, EPS, CPP, etc. Thorough and updated knowledge of IQCM, BIS specification, export, manufacturing specs and respective test methods and significance of test parameters. Updation of standard test methods viz, ASTM, IP, ISO, UOP, BIS, APHA, etc. and ensuring the subordinates are trained and updated. Ensuring proper manning, job distribution and utilization of resources during the shift. Ensure analysis is conducted as per schedule and SOP. Ensuring the sample analysis is as per schedule, reliability of results and timely validation of results in LIMS. Certification of Products for dispatch and ensure sample retention. Confirmation of abnormalities before highlighting to the concerned customer. Informing abnormalities to his superiors. Coordinate re-test / repeat test as per Area Manager to map competency of individuals to verify their performance and reliability of analysis and maintain records. Initiate development activities to enhance the skill levels.

Systems, Policies & Procedures:

To create a management framework with the capability to achieve targeted gross margin performance.
Ensuring systems and procedures as per RIMS, NABL Maintain ERIM documentation and records in his area. Perform periodic internal audits as per management requirement and conduct dept audits. Ensuring safety rules & regulations of organization, work permits and instructions.

Management:

To always ensure achievement of targeted outcomes as efficiently as possible while complying with process design standards & Statutory regulations
Timely & accurate validation of results and reporting Certification of products and issuance of quality certificates to customers.

MIS:

To enable timely decision making to achieve the business's targets.
Timely validation of results in LIMS Timely highlighting of abnormality/product failure through LIMS/telephonically.

Coordination Internal & External

Coordination with various plant agencies viz., ISBL, OSBL, Dispatch, jetty, COT, Offsites, EPS, CPP, maintenance, IT, Safety, Admin, etc.

ENVIRONMENT MANAGEMENT SYSTEM

"Systems, Policies & Procedures :

To be accountable for implementation and improvement of the EMS systems, procedures & policies in respective functional operations
Adhere to the health, safety, and environment policy and systems. Maintain and enhance safety Standards to ensure Zero LTI Ensure housekeeping of Laboratory Area including gas cylinder house and sample retention area and surrounding lab territory.

OHSMS

"HSEF -

Care & Welfare: To achieve a safe and healthy workplace.

Authority:

To stop any unsafe job on observation"
Preparation and issue / closing of Work permit, make TBRA for specific jobs done in lab. Conduct periodic audits for jobs done against work permit. Perform role as per OSEMP guidelines during emergency in silent hours.

EnMS 50001:2018

Energy Management systems ISO 50001:2018

Awareness about Energy policy, significant energy uses, Energy objectives and Energy Management System. Monitoring and controlling of EnMs, variables, baseline, Objective/ Targets & Management programs (Energy action plan) and Energy performance as applicable

KEY CHALLENGES

Obtaining & maintaining requirements of NABL, RIMS, ISO system.
To train and validation of newly recruits for technical & safety aspects.

KEY DECISIONS

Made by Jobholder:

Passing / Failing of the finished product, process intermediate & raw material.
Prioritizing the testing requirements.

Recommendations to superior:

Recommendation regarding instrument requirement, maintenance and calibration.
Quality acceptance of finished product, process intermediate & raw material.

INTERACTIONS

Internal Interactions:

With Operation, EPS, PIT/Dispatch, Jetty about testing related issues. With Maintenance Department about various maintenance issues.
With Safety, security & Fire about Safety/security related issues.

External Interactions:

With Various peer Laboratories /testing laboratories for testing requirements, feedback about instruments.
Coordination with testing witness surveyor.

DIMENSIONS

Optimisation for use of chemicals & use of spares. Inventory Management
Manpower planning & control

Team Size: Direct Reports: 6 to 8 Indirect Reports: 1 to 2

SKILLS & KNOWLEDGE

Educational Qualifications & Certifications:

B.Sc. / M. Sc. Chemistry with good working knowledge of Petroleum Refinery Laboratory.

Relevant (Functional/Level) & Total Years of Experience:

Minimum 15 years of experience in Petroleum Refinery Laboratory.

Functional Skills:

He should have experience of coordination with various functions. He should have operational experience of latest sophisticated instruments/ analysers/ equipment and test methods, start-up/shut down of analysers. He should have experience/knowledge of OSEMP guidelines during emergency in shift hours.

Behavioural Skills:

Leadership, Teamwork Customer focus, Operational excellence * Decision making