Job Description

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. ROLE OVERVIEW: Located at the Gurgaon office, pe

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. ROLE OVERVIEW: Located at the Gurgaon office, performs tasks involved in the formation and administration of purchase orders. Communicates with suppliers and personnel within Bechtel to establish clear definition of requirements, and to assure performance to purchase order terms and conditions. Prepares bidder pre-qualification, bidder lists, bid solicitation, bid analysis, makes commitments and administers purchase orders. JOB DIMENSIONS: A. Supervision Received Reports to and receives operational direction from the Purchasing Supervisor. At jobsite locations, reports to and receives operational direction from the Project Field Procurement Manager. B. Supervision Exercised May provide supervision, training and guidance to other purchasing/expediting personnel as required. C. Contacts Maintains working relationships with project Supply Chain personnel and project discipline personnel in order to perform assigned duties. Maintains working relationships with bidders and suppliers involved with the performance of assigned tasks. JOB DESCRIPTION: Performs tasks involved in the formation, administration and expediting of purchase orders. Communicates with suppliers and personnel within Bechtel to establish clear definition of requirements, and to assure performance to purchase order terms and conditions. Prepares bidder pre-qualifications, bidder lists, negotiation plans, bid solicitations, bid analysis, award recommendations and commitments, including aspects of purchase order administration. Understands and executes work in accordance with the project sourcing strategy, compliance to the Project's Approved Manufacturers List, project financing considerations, and respective tariff and quota risk. Accountable to ensure appropriate approval authorities are obtained prior to executing commitments. Accountable to the project schedule to include planning and executing own work during the pre-award phase of purchase orders and post award administration of procurements. Responsible for assigned orders from development through closure, to include engagement with Engineering on purchase requisition development, the acquisition and delivery of purchases, and order closeout to include supporting management of back-charges and claims. Contacts suppliers to obtain timely submission of engineering data and to follow-up on material acquisition, production progress and shipment. Evaluates production schedules and progress reports from suppliers to determine if their programs and work progress meet jobsite requirements. Compiles data needed to prepare the critical items reports or other supplementary reports as required. Coordinates with planning and scheduling, field material coordinators or jobsite project expeditors and construction to establish priorities, sequences and required delivery dates and instructs suppliers accordingly. Expedites Bechtel engineering for the timely review, approval and return of engineering data submitted by suppliers. Obtains copies of supplier's orders for material, performs sub-supplier expediting, where necessary, and works closely with supplier quality representatives to ensure awareness of materials subject to quality performance and their locations of manufacture. Participates in pre- and post-award meetings to review and discuss schedules and potential problem areas that may impact required delivery dates. Coordinates shipping arrangements or tracking requests with the project traffic representative. Ensures supplier evaluation reports are input into the Supplier Information System. Reviews area expediting assignments and recommends corrective action on problems identified in the reports. Prepares and organizes assigned Procurement-sponsored meetings, such as post-award kick-off or progress meetings, to ensure complete understanding and agreement between Bechtel, the customer and supplier on all purchase order matters. Attends project status meetings and reports status of area of responsibility. Participates in the Procurement Material Status meeting, produces and distributes meeting minutes and accountable to closing open actions. Supports key/critical supplier relationships with supplier's senior project personnel executing orders to ensure performance of the work. Accountable for integrity of records management for respective team as it relates to purchase order administration activities. Oversees supplier performance and cause to be initiated, appropriate notices including notices of back-charges/claims. Contributes to the establishment of project-level goals. JOB KNOWLEDGE: Proficiency and experience in the formation, administration and expediting of purchase orders. Proficiency in all phases of procurement including knowledge of and skill in communicating effectively with suppliers, bidder prequalification, preparation of bidders' lists, compilation of bid requests, knowledge of Uniform Commercial Code or applicable commercial legislation, negotiation of contracted terms and conditions, and award of commitments. Proficiency in the administration of commitments, monitoring supplier performance, back-charge procedures and the resolution of claims and disputes. Good understanding of equipment and material fabrication steps and methods. Skilled in working with, and communicating effectively both orally and in writing with other project functional groups. Capable of providing early warning to the Project Management of supplier deficiencies or schedule slippage. Capable of interpreting schedules to ensure they are realistic, that required activities occur on time, and that interface between activities is maintained. EXPERIENCE / QUALIFICATIONS: A Bachelor's degree in Engineering from a reputed University. Post-graduate specialization in Supply Chain Management preferred. 10+ years of industry experience including minimum 3 years in both purchasing and expediting functions. Ability to source items of moderate complexity. Broad knowledge and related sourcing experience and may participate in negotiations under direction of others.