Job Description

Senior Project Coordinator - B2B Conferences

Location:

Mumbai (Office-based)

Employment Type:

Full-time

Salary:

?6,00,000 - ?8,00,000 per annum (CTC), based on experience

Reporting to:

Business & Project Manager

About the Role

We are seeking a highly organised and detail-oriented

Senior Project Coordinator

to support the planning and delivery of our international B2B conference portfolio. This is a

mid-level, office-based role

focused on

project planning, preparation, coordination, documentation, and delivery support

, rather than onsite event execution.

You will work closely with the Project Manager to ensure all event workstreams are planned, prepared, tracked, and kept up to date. This role is ideal for someone with strong coordination experience who enjoys managing timelines, maintaining trackers, and ensuring projects are delivered smoothly behind the scenes.

Key Responsibilities

Support the

planning and delivery

of multiple B2B conferences running in parallel Create, maintain, and update

project plans, timelines, trackers, and checklists

Ensure all project files, documents, and folders are

accurate, organised, and up to date

Track deadlines and dependencies, proactively flagging risks or delays to the Project Manager Coordinate closely with the Project Manager on daily priorities and delivery status

Planning & Preparation

Maintain master trackers for speakers, sponsors, agendas, and deliverables Support preparation of internal planning documents, briefs, and run-of-show drafts Assist with agenda updates, speaker documentation, and internal handovers

Internal Coordination

Liaise with internal teams (marketing, partnerships, design, operations) to ensure timelines and requirements are clearly communicated Follow up on action items and ensure tasks are completed on time Support smooth coordination across teams throughout the event lifecycle

Reporting & Updates

Provide regular project status updates, highlighting progress, risks, and next steps Keep internal systems and tools updated with the latest information Support post-event documentation, reporting, and process improvements
Required Experience & Skills

3-5 years' experience

in project coordination, events, conferences, or operations Strong planning, organisational, and time-management skills High attention to detail and comfort working with multiple trackers and documents Clear, professional written and verbal communication skills Ability to work independently while closely supporting a Project Manager Structured, calm approach to managing multiple deadlines

Nice to Have

Experience using project management tools (Asana, Monday.com, ClickUp, Trello, etc.) Strong Excel / Google Sheets and document management skills Experience working in B2B conferences, events, or agency environments
What This Role Is / Is Not

This role is:

Office-based and planning-focused Heavily involved in preparation, coordination, and documentation A senior support role working closely with a Project Manager

This role is not:

An onsite event delivery role A sales or sponsorship role An entry-level position
Why Join Us

Exposure to international B2B conferences and senior-level stakeholders Opportunity to progress into a

Project Manager

role over time Work closely with a growing, founder-led events business Clear processes, structure, and ownership within the role
Job Type: Full-time

Pay: ₹50,000.00 - ₹66,000.00 per month

Education:

Bachelor's (Required)
Language:

English (Required)
Willingness to travel:

100% (Preferred)
Work Location: In person