Job Description

About the Organization

About Raah Next Skills Foundation:

Raah Next Skills Foundation is an affiliate organisation of Raah Foundation. We are a purpose-led organization committed to equipping India's youth--especially from underserved communities--with the skills they need to thrive in today's job market. Through industry-aligned training, mentorship, and life skills development, the foundation bridges the gap between potential and opportunity. With a strong focus on dignity, inclusion, and employability, RNSF is nurturing a generation ready to lead with purpose

Job Summary

The Executive Assistant will play a key role in supporting senior leadership through high-quality administrative, analytical, and operational coordination. The position requires strong capabilities in data handling, reporting, tracking program performance, and internal process compliance. The role also involves travel to various field locations as needed to support audits, program reviews, or capacity-building efforts.

Key Responsibilities

1. Executive & Administrative Support

aPrepare agendas, record meeting minutes, and follow up on action items. Coordinate communication and documentation with internal and external stakeholders.

2. Reporting & Data Analysis

Compile, validate, and analyze reports from field teams and program units. Use tools like Excel, Google Sheets, Power BI, or other MIS tools to generate insights. Create dashboards and summaries for senior leadership and donor reporting.

3. Follow-Up & Coordination

Maintain action trackers and program delivery calendars. Ensure timely submission of reports and deliverables by following up with responsible teams. Coordinate with departments (Finance, HR, Program, Development Office) for seamless workflow.

4. Internal Audit & Documentation Support

Assist in internal audits, documentation reviews, and compliance checks. Track adherence to SOPs, donor guidelines, and internal controls. Prepare and organize documentation for audits and donor visits.

5. Communication & Operational Liaison

Draft reports, emails, presentations, and briefs on behalf of senior leadership. Act as a liaison with program teams and partner organizations. Ensure effective internal communication across departments.

6. Field Travel & On-Ground Support

Travel to program sites or regional offices as required for audits, reviews, or leadership visits. Support on-ground data collection, validation, and reporting activities during such visits.

Qualifications & Skills

Education

Bachelor's degree in Business Administration, Social Work, Development Studies, or a related field. Postgraduate degree or diploma in a relevant discipline is a plus.

Experience

Minimum 5 years in executive support, program coordination, or reporting roles. Prior experience in NGOs, youth skilling, education, or donor-funded projects is preferred.

Technical Skills

Excellent knowledge of Excel, Google Workspace, and reporting/analytics tools (Power BI, Tableau, or similar). Strong understanding of data cleaning, visualization, and trend analysis. Familiarity with internal audit principles and compliance frameworks.

Core Competencies

Strong written and verbal communication High attention to detail and follow-through Analytical mindset with problem-solving ability Discretion and professionalism in handling sensitive information Willingness to travel to field locations as per project needs

Working Conditions

Based in Mumbai, with

travel to different locations

as needed. May involve occasional work beyond regular hours during audits or key reporting cycles.
Job Types: Full-time, Permanent

Pay: ₹13,536.48 - ₹37,962.08 per month

Education:

Bachelor's (Preferred)
Work Location: In person