Job Description

Senior Operations Executive - B2B Conferences

Location:

Mumbai (Office-based)

Employment Type:

Full-time

Salary:

?6,00,000 - ?8,00,000 per annum (CTC)

, based on experience

Reporting to:

Operations Manager / Project Manager

About the Role

We are seeking a proactive and execution-focused

Senior Operations Executive

to lead the operational delivery of our international B2B conferences, with a strong emphasis on

venue coordination, supplier management, and event logistics

.

This is a

mid-level, office-based role

focused on

hands-on execution

, ensuring venues, suppliers, and operational requirements are confirmed, documented, and delivered accurately. You will work closely with Project Managers to translate event plans into operational reality.

This role is ideal for someone with strong event operations experience who enjoys owning logistics, working with venues, and ensuring everything is locked in well ahead of delivery.

Key Responsibilities

Own the

operational execution

of B2B conferences across multiple geographies Manage

venue coordination

including proposals, contracts, layouts, AV, catering, and timelines Liaise with external suppliers (AV, production, signage, registration, etc.) to confirm requirements and deliverables Ensure all operational elements are planned, documented, and executed accurately

Venue & Supplier Management

Act as the primary point of contact for venues once confirmed Coordinate room sets, floorplans, catering, AV requirements, and signage Track venue deliverables, deadlines, and dependencies Review contracts and ensure operational terms are clearly understood

Event Logistics & Delivery

Maintain detailed operations trackers covering venues, suppliers, equipment, and timelines Prepare and update operational briefs, checklists, and run-of-show documents Support pre-event rehearsals, technical checks, and final confirmations Work closely with Project Managers to align logistics with agendas and sponsor requirements

Internal Coordination

Liaise with internal teams (project, marketing, design, partnerships) to gather and communicate operational requirements Ensure all teams are aligned on logistics, timelines, and responsibilities Flag risks, gaps, or changes early and propose solutions

Reporting & Documentation

Provide regular delivery and operations updates to the Project Manager Ensure all operational documentation and files are complete and up to date Support post-event wrap-up, supplier feedback, and operational learnings
Required Experience & Skills

3-5 years' experience

in event operations, conference delivery, or venue management Strong experience working with

venues, suppliers, and production partners

Excellent organisational skills and attention to detail Confident managing multiple events and deadlines simultaneously Clear, professional written and verbal communication Proactive, solution-oriented approach to execution

Nice to Have

Experience with international conferences or multi-city events Familiarity with project/operations tools (Asana, Monday.com, ClickUp, etc.) Strong Excel / Google Sheets skills
What This Role Is / Is Not

This role is:

Execution-heavy and logistics-focused Strongly involved in venue and supplier coordination Office-based, with responsibility for delivery planning and execution

This role is not:

A sales or sponsorship role An entry-level position A purely administrative role
Why Join Us

Ownership of operational delivery for high-quality international B2B conferences Opportunity to grow into an

Operations Manager

role Work closely with experienced Project Managers in a fast-growing events business Clear responsibility, ownership, and progression
Job Types: Full-time, Permanent

Pay: ₹600,000.00 - ₹800,000.00 per year

Education:

Bachelor's (Required)
Language:

English (Preferred)
Work Location: In person