Job Description

Job Category: Administration & Secretarial
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About Business:
Adani Group: Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world-class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large-scale infrastructure development in India with O & M practices benchmarked to global standards. With four IG-rated businesses, it is the only Infrastructure Investment Grade issuer in India.
Adani Realty: Adani Realty is the real estate arm of one of India's leading infrastructure and development entities - Adani Group.With resolute commitment to 'Nation Building' and 'Growth with Goodness',we are developing real estate projects in the most promising destinations,integrating design aesthetics with cutting-edge construction technology.
Job Purpose: The Incharge - Administration (Project/Sales) is responsible for overseeing site administration, facility upkeep, customer interactions, and compliance management at project and sales offices. This role ensures seamless site operations, coordination with local authorities, property tax management, labour compliance, and fire safety regulations. The incumbent will also manage housekeeping, security, vendor coordination, and infrastructure maintenance, ensuring a smooth operational environment for both internal stakeholders and customers.
Responsibilities:
Incharge - Admin( Project Sales)
Site Administration & Facility Management:
Ensure daily operational efficiency of the project/sales site, maintaining a professional and well-kept environment.
Conduct regular site inspections to assess maintenance needs, hygiene standards, and security measures.
Oversee housekeeping, security, electricity, water supply, and facility upkeep to ensure an optimal working and customer experience.
Manage administration budgets, ensuring cost optimization and adherence to financial controls.
Customer & Stakeholder Management:
Act as the primary point of contact for customer queries and concerns at the site.
Ensure smooth visitor and customer experience, handling hospitality arrangements and service escalations.
Collaborate with sales teams to provide necessary admin support during customer visits and site tours.
Partner with local authorities and government bodies for approvals, compliance, and regulatory matters.
Regulatory & Compliance Management:
Manage property tax assessments, payments, and regulatory filings.
Ensure compliance with fire safety regulations, coordinating with the fire department for periodic inspections and clearances.
Oversee labour compliance, including adherence to labour laws, ESIC, and other statutory requirements.
Ensure zero legal or regulatory deviations, proactively identifying and mitigating risks.
Vendor & Resource Management:
Oversee service contracts and vendor performance, ensuring timely and quality service delivery.
Manage procurement and inventory for site-related needs, including office supplies, maintenance tools, and consumables.
Track and maintain site assets, infrastructure, and IT equipment, ensuring optimal utilization and upkeep.
Reporting & Process Improvement:
Generate weekly/monthly reports on site administration, compliance status, customer feedback, and vendor performance.
Drive continuous process improvements to enhance operational efficiency and service delivery.
Monitor budget variances and develop mitigation plans to ensure cost adherence.
Key Stakeholders - Internal
All BU Heads
HR Team
Finance Team
IT Team
Security
Facility Management Team
Key Stakeholders - External
Consultants
Vendors
Service Providers
Fire Officers
Local Authorities
Qualifications:
Educational Qualification:
B.Tech / B.E. in Civil, Electrical, or related field or Bachelor's in Hospitality Management.
Work Experience (Range of years):
7-10 Years
Preferred Industry:
Experience in site administration, facility management, or real estate administration. Strong understanding of local regulatory requirements, labour compliance, property tax, and fire safety norms.

Skills Required