Job Description

Senior Manager - Contracts

Contracting:

- Pre-tender Work & Contract Award Process

- Prepare Contractors Requirement schedule from the Annual Engineering Plan and update as per project progress

- Identify, shortlist & empanel contractors

- Pre Qualify contractors for respective tenders.

- Initiate Contract Service Request after coordinating for all required information

- Initiate Tendering process and record all pre-tender communication

- Preparation of Contract Appreciation Documents for the project

- Co-ordinate with site employees to generate important records

Preparation of Tender Documents:

- Float tenders to shortlisted tenderers and receive priced tenders, Earnest Money Deposits (EMDs) and other submittals as stipulated in the Tender documents and shortlist valid tenderers

- Preparation of pre-bid queries

- Prepare & review pre tender estimates with rate analysis for each item according to specifications thereof

- Evaluate shortlisted tenders, negotiation with the tenderers and finalization of contractors

- Upon shortlisting of Bidder, initiate NFR in discussion with Project Head and Corporate Contracts

- Drafting of LOA / LOI for Project Head and Corporate Contracts

- Conduct Kick Off Meetings with Cross Functional Team

Post Award Contract Administration:

- Contractual correspondence with the contractors pertaining to construction schedules, Bank Guarantees, quality of work, deviations, hindrances, recoveries, penalties, insurance policies, other statutory requirements, etc.

- Prepare & issue the change orders / amendments and update the same in MIS

- Co-ordinate with Consultants, Project Execution Team & other Departments for drawings, reports, schedules & other data

- Follow up with Project Execution Team and contractors for performance & timely completion

- Track MIS for all documents (Tenders, Work Orders, Change Orders / Amendments, Cancellations, Insurance policies, Bank Guarantees, etc.)

- Keep track of entire correspondence & documents pertaining to each contract

- Closure of contract after the end of Defects Liability Period

- Ensure Monthly tracking by the Planning Manager and officially communicate deviations w.r.t Contract schedule, to the contractor

- Ensure preparation of Drawing Issue Schedule by Planning Manager and track the issue as per agreed schedule

- Conduct Weekly Progress & Co-ordination review meetings with Contractors, under the Lead of the Project Head, prepare MOM, track and communicate deviations

- Track resources requirement schedule and communicate the deviation to the contractors

- Track bill date V/s Payment date and ensure that the Execution Manager along with Billing Engineer, process the Bill within a Timeframe

- Receive Claims of Contractor, review with Project Head and Corporate Team and coordinate for timely closure

- Maintain log of Contractual correspondences (Letters/E-mails) and ensure that all communications of the Contractors are responded to within a reasonable time

- Coordination meeting with dependent agencies to Clear front related issues

- Prepare delay analysis report of each contractor

- Maintain contract administration check list and related documents and formats and send related MIS

- Keep records of stage passing register and ensure it is maintained

Dispute Resolution:

- Settlement of Disputes arising during contract and post contract

- Resolve disputes regarding claims amicably; as far as possible under the guidance of the Project Head & Corporate Contracts Team

- Provide technical aid to the Legal Department for matters under litigation and Arbitration

Claims Management:

- Analysis of claims, Costing of claims involved in Arbitration and DRB process of various claims

- Preparing Statement of Facts required for Arbitration and DRB process

- Briefing counsels for Arbitration cases

Vendor Development and Relationships:

- Build rapport and relationship with all key and critical vendors and contractors

- Ensure that vendor issues are addressed appropriately to ensure mutually rewarding relationships

- Implement a vendor certification system to ensure quality

- Review performance of vendors and contractors

Billing: Process Bills/invoices of contractors/ consultants etc

Developmental: Keep abreast of the latest trends and developments in the industry

Key Skills - Claims Management, Arbitration, Commercial Projects, Contract Administration, Contracts, FIDIC

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