Senior Manager - Contracts
Contracting:
- Pre-tender Work & Contract Award Process
- Prepare Contractors Requirement schedule from the Annual Engineering Plan and update as per project progress
- Identify, shortlist & empanel contractors
- Pre Qualify contractors for respective tenders.
- Initiate Contract Service Request after coordinating for all required information
- Initiate Tendering process and record all pre-tender communication
- Preparation of Contract Appreciation Documents for the project
- Co-ordinate with site employees to generate important records
Preparation of Tender Documents:
- Float tenders to shortlisted tenderers and receive priced tenders, Earnest Money Deposits (EMDs) and other submittals as stipulated in the Tender documents and shortlist valid tenderers
- Preparation of pre-bid queries
- Prepare & review pre tender estimates with rate analysis for each item according to specifications thereof
- Evaluate shortlisted tenders, negotiation with the tenderers and finalization of contractors
- Upon shortlisting of Bidder, initiate NFR in discussion with Project Head and Corporate Contracts
- Drafting of LOA / LOI for Project Head and Corporate Contracts
- Conduct Kick Off Meetings with Cross Functional Team
Post Award Contract Administration:
- Contractual correspondence with the contractors pertaining to construction schedules, Bank Guarantees, quality of work, deviations, hindrances, recoveries, penalties, insurance policies, other statutory requirements, etc.
- Prepare & issue the change orders / amendments and update the same in MIS
- Co-ordinate with Consultants, Project Execution Team & other Departments for drawings, reports, schedules & other data
- Follow up with Project Execution Team and contractors for performance & timely completion
- Track MIS for all documents (Tenders, Work Orders, Change Orders / Amendments, Cancellations, Insurance policies, Bank Guarantees, etc.)
- Keep track of entire correspondence & documents pertaining to each contract
- Closure of contract after the end of Defects Liability Period
- Ensure Monthly tracking by the Planning Manager and officially communicate deviations w.r.t Contract schedule, to the contractor
- Ensure preparation of Drawing Issue Schedule by Planning Manager and track the issue as per agreed schedule
- Conduct Weekly Progress & Co-ordination review meetings with Contractors, under the Lead of the Project Head, prepare MOM, track and communicate deviations
- Track resources requirement schedule and communicate the deviation to the contractors
- Track bill date V/s Payment date and ensure that the Execution Manager along with Billing Engineer, process the Bill within a Timeframe
- Receive Claims of Contractor, review with Project Head and Corporate Team and coordinate for timely closure
- Maintain log of Contractual correspondences (Letters/E-mails) and ensure that all communications of the Contractors are responded to within a reasonable time
- Coordination meeting with dependent agencies to Clear front related issues
- Prepare delay analysis report of each contractor
- Maintain contract administration check list and related documents and formats and send related MIS
- Keep records of stage passing register and ensure it is maintained
Dispute Resolution:
- Settlement of Disputes arising during contract and post contract
- Resolve disputes regarding claims amicably; as far as possible under the guidance of the Project Head & Corporate Contracts Team
- Provide technical aid to the Legal Department for matters under litigation and Arbitration
Claims Management:
- Analysis of claims, Costing of claims involved in Arbitration and DRB process of various claims
- Preparing Statement of Facts required for Arbitration and DRB process
- Briefing counsels for Arbitration cases
Vendor Development and Relationships:
- Build rapport and relationship with all key and critical vendors and contractors
- Ensure that vendor issues are addressed appropriately to ensure mutually rewarding relationships
- Implement a vendor certification system to ensure quality
- Review performance of vendors and contractors
Billing: Process Bills/invoices of contractors/ consultants etc
Developmental: Keep abreast of the latest trends and developments in the industry
Key Skills - Claims Management, Arbitration, Commercial Projects, Contract Administration, Contracts, FIDIC
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