Job Description

JD for Sr HR Executive

Role overview

Job Title:

Senior HR Executive

Company:

Techspawn Solutions Pvt. Ltd.

Location:

Pune, Maharashtra

Department:

Human Resources

Reporting To:

Senior HR & Admin Manager
The Senior HR Executive will manage day-to-day HR operations, recruitment, and compliance activities, and support implementation of HR policies and processes using HRMS tools like

GreytHR

in an IT environment

Key responsibilities

HR operations & HRMS (GreytHR)

Maintain and update employee master data, attendance, leave, and basic payroll inputs in GreytHR Generate standard HR reports (attendance, leave, headcount) and share periodic MIS with the Senior HR Manager. Support implementation of HR workflows, document management, and employee self-service features in GreytHR.

Payroll Calculation & Management

Conduct salary reconciliation and accuracy verification Analyze salary structure and provide compensation insights Calculate bonuses, incentives, and performance-based pay Review salary revisions for promotions and increments Prepare payroll reports and analytics for cost trends Coordinate with finance for reimbursements and advances Manage employee payroll queries

General Administration & Facility Management

Manage office budget allocation and track expenditures Evaluate and negotiate vendor contracts for cost-effectiveness Conduct periodic vendor performance reviews Oversee office space utilization and optimization Maintain office safety and compliance standards Manage office communications (phones, email, reception) Prepare maintenance checklists for common areas Coordinate office relocations or expansions Manage office inventory and supplies Process vendor invoices and billing

Recruitment & onboarding

Coordinate end-to-end recruitment: sourcing, screening, scheduling interviews, feedback follow-up, and offer coordination for IT and support roles. Prepare and issue offer letters, appointment letters, and onboarding documents; ensure smooth joining and induction. Maintain candidate database and track recruitment status through HRMS/ATS or GreytHR Recruit where applicable

Employee lifecycle & engagement

Handle documentation for confirmations, transfers, increments, and separations, including exit formalities and F&F coordination. Assist in planning and executing employee engagement activities, celebrations, and communication initiatives Support resolution of basic employee queries related to HR policies, attendance, and payroll.

Compliance & documentation (India specific)

Assist in statutory compliance activities such as PF, ESIC, PT, Shops & Establishment, and maintenance of related registers and documents Maintain accurate records of employee files, contracts, and policy acknowledgements for audit readiness Stay updated with basic changes in labour laws and escalate complex issues to Senior HR Manager or consultants

Performance & training support

Coordinate performance appraisal cycles: data collation, reminders, and documentation of ratings and letters Assist in arranging internal and external trainings, maintain training attendance and feedback record

Required qualifications

Graduate or Postgraduate in HR / Management or related field. Around 5+ years of experience in HR operations/executive role, preferably in IT/technology companies Working knowledge of GreytHR or similar HRMS (attendance, leaves, payroll inputs, documents) Understanding of basic Indian labor laws and statutory compliance requirements (PF, ESIC, PT, etc.)

Skills and competencies

Strong attention to detail and documentation discipline Good communication skills (email drafting, employee interaction, coordination with management). Proficiency in MS Excel, Word, and HRMS tools for reports and data management Ability to handle confidential information with integrity and maintain a professional, employee-friendly approach

Job Type:

Full Time

Job Location:

Pune