Job Description

We are looking for a dedicated Senior Finance Executive to manage credit memo reporting, vendor communication, invoice reconciliation, and financial documentation during night shift operations. The candidate will be responsible for collecting financial data from multiple sources, preparing accurate reports, coordinating with external stakeholders, and ensuring smooth finance workflows for the e-commerce business.

Your responsibilities:

Prepares and maintains daily, weekly, and monthly credit memo reports by gathering data from marketplaces, ERP systems, warehouses, and finance portals. Ensures accuracy and completeness in credit notes, debit notes, and reconciliation statements by analyzing data and correcting mismatches. Supports invoice and purchase order (PO) processes by verifying documents, matching invoices with POs and resolving discrepancies in coordination with internal teams. Enhances reporting efficiency using advanced Excel functions such as Pivot Tables, VLOOKUP, INDEX-MATCH, and automation tools (macros, dashboards, trackers). Communicates professionally via email and phone with vendors, Bank, credit card partners, logistics partners, and internal teams to obtain clarifications and resolve financial queries. Maintains financial records, trackers, and documentation in compliance with internal SOPs and audit requirements. Ensures accurate and timely shift handover to day-team with clear reporting updates and action points. Uses accounting software such as Zoho, Tally, or similar platforms to update entries, view ledgers and extract financial data (prior usage preferred, not mandatory). Maintains confidentiality of financial information and adheres to company data security protocols. Drives process improvements and supports automation initiatives to reduce manual efforts and improve reporting accuracy.

Skill sets/Experience we require:

Minimum 3 years of experience in Finance or Accounts, preferably in an e-commerce or night shift role. Strong proficiency in MS Excel (VLOOKUP, Pivot Tables, Excel formulas, data cleaning & reporting). Basic understanding of invoice processing, purchase orders (PO), GRN matching, and vendor debit/credit note processes. Experience in using Zoho, Tally, or any accounting/ERP software is an advantage. Excellent oral and written communication skills for vendor coordination and email drafting. Ability to collect and analyze financial data from multiple sources with accuracy and within timelines. Strong attention to detail, problem-solving ability, and discipline in meeting deadlines during night shifts.

Pedigree:

Bachelor's degree in Finance, Commerce, Accounting, or a related field. Master's degree or certifications in finance/software tools will be an added advantage. * Male candidates willing to work full-time night shifts will be preferred.