Job Description

Key Responsibilities
- Ensure smooth daily functioning of the office.
- Maintain office premises, cleanliness, housekeeping, and hygiene standards.
- Oversee office equipment including printers, laptops, projectors, air-conditioning, Wi-Fi, and CCTV.
- Manage seating arrangements and workspace allocation.
- Coordinate with facility management teams and building authorities.
- Act as the primary point of contact between management, employees, vendors, and visitors.
- Schedule internal meetings and manage conference room bookings.
- Assist in planning and executing company events, training sessions, and conferences.
- Manage calendars, travel itineraries, and logistics for employees and management.
- Obtain quotations, compare costs, and negotiate pricing with vendors.
- Process purchase orders for stationery, pantry items, office supplies, and IT accessories.
- Maintain inventory records and ensure timely replenishment of supplies.
- Manage Annual Maintenance Contracts (AMC) for office equipment.
- Evaluate vendor performance and maintain an updated vendor database.
- Maintain accurate physical and digital records and documentation.
- Ensure timely renewal of licenses, insurance policies, and compliance certificates.
- Manage agreements including vendor and maintenance contracts, and track expiry dates.
- Prepare administrative reports such as expense statements, asset reports, and maintenance logs.
- Handle travel bookings including flights, hotels, and cabs for employees and guests.
- Coordinate transportation for executives, visitors, and office events.
- Manage courier services including receiving, dispatching, and tracking important documents.

Skills Required