Job Description

Job Title:
Senior Executive, HR Admin
Business Unit:
Human Resources & Administration
Location:
Baroda R&D
At Sun Pharma, we commit to helping you "Create your own sunshine"- by fostering an environment where you grow at every step, take charge of your journey, and thrive in a supportive community.
Are You Ready to Create Your Own Sunshine

As you enter the Sun Pharma world, you'll find yourself becoming 'Better every day' through continuous progress. Exhibit self-drive as you 'Take charge' and lead with confidence. Additionally, demonstrate a collaborative spirit, knowing that we 'Thrive together' and support each other's journeys."
Key responsibilities:
HOUSEKEEPING MANAGEMENT

• Day-to-day maintenance of the housekeeping activity
• Effective management of housekeeping services and oversight of housekeeping staff
• Ensure Internal and External Housekeeping for the upkeep
• Monitoring Inventory and Distribution of Housekeeping Material
• Morning time coordination with HK Supervisor
• Maintain the housekeeping activity on a daily, weekly, and monthly basis
• Monsoon Planning
• Daily check all company inside and outside area
• Follow up with the Purchase department for HK Material and maintain the stock
• HK inventory management, housekeeping issue resolve the day to day in the timeline
• Resolve the repair and maintenance work
• Scrap Management

HORTICULTURE MANAGEMENT

• Effectively manage horticulture services
• Take a daily round and ensure proper landscaping

PEST CONTROL MANAGEMENT

• Monitoring of Effective management of Pest Control Service to mitigate CGMP guidelines along with GH and other property
• Timely Update Standard Procedure of Pest Control with the Quality team

CANTEEN MANAGEMENT

• Monthly Menu Planning and cafeteria committee meeting
• Monthly kitchen audit
• General Guest food management, VIP Guest food management
• Food safety and canteen cleaning work, to make a good environment
• Maintain hygienic safety in canteen premises
• Wastage food management,
• Ensure and verify Billing and payment, Agreement renewal
• Ensure and check food Quality as per the standard.
• Resolve canteen-related issues through the canteen committee and RAY
• In canteen premises, Repair & Maintenance management

TRAVEL MANAGEMENT

• Employee raises the travel request in the cab management system and allocates a cab in a timely manner
• Vendor bill process, Reimbursement process, Increase savings
• Ticket Booking (AIR, TRAIN, BUS)
• Coordination with the Hotel, Guest, and ticket with the service provider

TRANSPORT MANAGEMENT

• Daily check the cab and logbook
• Day-to-day handling of vehicle inspection, checking the first aid kit, and other related items.
• Check the Vehicle insurance certificate
• Check the driver grooming part
• Quarterly basis, check the vehicle service report
• Handling employee complaints and resolving the problem
• Monitoring of Effective management of the Employee and visitor Transport facility
• Ensure and verify Billing and payment, along with Agreement renewal

GUEST HOUSE:

• Guesthouse arrangement
• Timely allocation of the Guest House
• Weekly visit to the Guest House
• GH Housekeeping Management
• GH kitchen monitor
• Monthly Menu Plan
• GH material procurement and invoice process
• TV and Wi Fi recharge
• GH staff Management
• Resolve Guest query
• GH Maintenance
• Calculate per per-month cost and maintain the MIS
• GH Asset Management

VENDOR MANAGEMENT

• Vendor management (Coordinating all vendors for the smooth operations)
• AMC, PO, WO, and Billing Process
• Ensure vendor performance evaluation as per the agreement and checklist on a quarterly basis
• Contract agreements with all vendors and timely renewals.
• Ensure statutory compliance with all vendors

ASSET MANAGEMENT

• Company Employee Seating
• Inventory tracks are maintained, ensure proper Asset Database and budget approval
• Timely procurement of required assets, asset codification, maintenance of the asset register, and disposal of scrap assets.

Travel Estimate
Job Requirements
Educational Qualification
Graduate/ Post-graduate
Experience
Tenure: 7-8 Years
Your Success Matters to Us
At Sun Pharma, your success and well-being are our top priorities! We provide robust benefits and opportunities to foster personal and professional growth. Join us at Sun Pharma, where every day is an opportunity to grow, collaborate, and make a lasting impact. Let's create a brighter future together!
Disclaimer: The preceding job description has been designed to indicate the general nature and level of work performed by employee within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees as assigned to this job. Nothing herein shall preclude the employer from changing these duties from time to time and assigning comparable duties or other duties commensurate with the experience and background of incumbent(s).