Job Description

:OverviewWe are seeking a skilled Procurement Specialist to manage and enhance the Requisition-to-Pay (R2P) process within our organization. The ideal candidate will have a deep understanding of procurement operations, vendor management, and compliance frameworks, postings, maintaining weekly reporting, and conducting periodic check ins with Marketing teams which they are supporting, coupled with hands-on experience in driving process efficiency and leveraging automation.
ResponsibilitiesInvoice Processing and Vendor Management:

• Ensure timely processing of invoices and payments, while maintaining strong vendor and stakeholder relationships
• Handle business/vendor queries and perform invoice reconciliation
• Conduct hold invoice research and resolution

Procurement and PO Management:

• End-to-end management of purchase orders (POs), including PR/PO creation, budget setup, and vendor/marketing management
• Collaborate with the Finance & Control team to initiate and align brand budgets in SAP S4 and MyBuy/Ariba systems
• Generate project numbers for brand projects and manage GR (Goods Receipt) creation

Vendor and Master Data Management:

• Support vendor setup, onboarding, and updates in systems like SAP/Ariba/Oracle
• Maintain accurate vendor information and ensure proper document verification

Reconciliation and Financial Collaboration:

• Partner with local and corporate finance teams to manage reconciliations, address budget/vendor-related queries, and provide support during period close estimation
• Provide cross-charges, journal entries, and periodic performance reporting to stakeholders

Reporting and Analysis:

• Generate brand reports and track project-related costs, including estimates, open POs, and remaining balances
• Complete ad-hoc analyses of cost buckets across brands to identify efficiency opportunities for future planning

Process Improvement and Governance:

• Maintain a strong control environment by ensuring accurate vendor setup, invoice posting, and adherence to defined timing and accuracy guidelines
• Help Reporting Leadership refine internal COE processes, including workflow mapping and addressing bottlenecks
• Improve processes based on frequent end-user and Business Partner feedback

Collaboration and Communication:

• Build relationships with Marketing/Brand teams and Finance/Control functions to align on fiscal year plans and spending
• Support communication processes with reporting vertical leaders and Business Partners on project planning, workflow tracking, and ongoing changes

Subject Matter Expertise (SME):

• Act as an SME for the brand and team, providing guidance on procurement processes (R2P) and tools
• Support the Reporting Leadership team in process management and service delivery improvements

QualificationsEducational Background:

• Graduate in Accounting/Finance; MBA in Finance/BBA preferred
• Post graduate with 2-3 years of R2P financial work experience

Technical Skills:

• Proficient in Microsoft Excel and PowerPoint with the ability to quickly adapt to new tools
• Hands-on experience with ERP systems such as SAP S4 HANA, Ariba

Analytical and Problem-Solving Abilities:

• Exceptional analytical skills with the capability to translate findings into actionable solutions and processes

Communication and Interpersonal Skills:

• Strong verbal and written communication skills, with proficiency in the English language
• Ability to manage information requests and engage effectively with stakeholders

Work Style and Competencies:

• Results-oriented with a demonstrated ability to meet deadlines
• Detail-oriented and organized, with strong document maintenance practices
• Aptitude for working independently with minimal supervision

Time Management and Teamwork:

• Proven ability to manage multiple time-sensitive priorities effectively
• Thrives in a collaborative team environment, consistently demonstrating urgency, courtesy, and patience

PepsiCo