Job Description

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• Manage sensitive/confidential records/documents, information with utmost discretion.
• Effectively manage /schedule Senior executive team appointments & calendar activities.
• Travel Management: Coordinate frequent Domestic /International travel bookings including Visa Support, transportation. Expense reporting, filing claims, reimbursement
• Plan & organize virtual meetings (MS Team, Zoom, Google Workspace calendars, Drives, Gmail & G-Suite Apps) Town halls, and offsite events.
• Coordinate /lead meetings, as well as the collection and preparation of material for the meetings.
• Acting as the point of contact between executives, employees, clients and other external partners
• Liaison with Government authority, Regulatory, Custom Department for office need and operations
• Work on multiple projects with Sr. Managers and act as a trusted partner for all executive level.
• Effective Email management: draft/answer emails/calls on behalf of Executives, flagging matters that require urgent attention and response. Manage external guest/clients at office premises.
• Maintain and update documents, information on CRM, ERP portals. Keep database up to date
• Managing the coordination of cross-functional and other business units for proper communications.
• Managed various business account for online purchasing. Document expenses and reports.
• Maintain the database of staff, clients, vendor/contractor information/documents/correspondence.
• Communicate with meeting participants, schedule, and confirm meeting space and conference lines
• Manage the daily/weekly/monthly agenda and Managing org charts/events/workshops.
• Takeover of specific new projects/Initiative and providing project coordination and follow up support.
• Meeting coordination and minute taking when required and overseeing meeting room bookings.
• Raising purchase orders and arranging payment of vendors with coordination with finance team
• Research, preparation of information and creation of a knowledge & maintain database.
• Support in day-to-day business activities; Taking care of any ordering/purchasing requests
• Uphold a strict level of confidentiality. Assisting HR in sourcing & scheduling of the interviews.
• Plan, organize and implement events, such as meetings, business luncheons, or client dinners

Prepares documents including letters, reports, presentations and briefing material on request.