Job Description

Role - Senior Executive Assistant (Female candidates preferred)

About the Role:

We are seeking a

Senior Executive Assistant

who is proactive, tech-savvy, and highly organized to support our executive leadership team across entities. This role goes beyond traditional administrative duties--it's about being a trusted partner who anticipates needs, drives efficiency, and ensures that the executive's time is optimized for impact. The ideal candidate is detail-oriented, solutions-focused, and able to thrive in a fast-paced, evolving environment.

Key Responsibilities:

1. Executive Calendar & Time Management

? Proactively manage complex calendars, prioritize meetings, and minimize conflicts.

? Coordinate high-stakes meetings across time zones, including board meetings and

investor calls.

? Anticipate scheduling needs and build in strategic focus time.

2. Email & Communication Management

? Triage executive email inboxes, draft responses, and manage follow-ups.

? Serve as the executive's gatekeeper--filtering requests and acting as a communication liaison.

? Draft high-quality correspondence, memos, and reports.

3. Meeting & Event Preparation

? Prepare agendas, talking points, and briefing materials for meetings.

? Attend key meetings when necessary, take notes, and track action items.

? Coordinate logistics for team offsites, board meetings, and VIP visits.

4. Travel Management

? Plan complex, multi-leg domestic and international travel.

? Manage visas, accommodations, and detailed itineraries.

? Troubleshoot travel issues in real time.

5. Project Management & Strategic Support

? Assist in managing cross-functional projects or strategic initiatives.

? Track deliverables, deadlines, and key performance metrics.

? Conduct research and prepare presentations or executive summaries.

6. Confidential & Financial Administration

? Handle confidential information (e.g., performance reviews, strategic plans).

? Manage or support executive expense reports, budget tracking, and vendor payments.

? Liaise with finance, legal, and HR on sensitive matters.

7. Leadership & Team Collaboration

? Serve as a proxy or representative of the executive in certain settings.

? Foster strong relationships across departments to facilitate smoother operations.

? Mentor junior administrative staff or manage other assistants.

Required Qualifications:

? 8+ years of experience as a senior executive assistant or in a similar support role

? Exceptional written and verbal communication skills

? Proven ability to manage multiple priorities and deadlines with attention to detail

? Advanced proficiency in Microsoft Office, Google Workspace, and modern productivity

tools (e.g., Slack, Notion, Zoom, Asana)

? Comfortable working with ambiguity and taking initiative

? High emotional intelligence and professional discretion

? Bachelor's degree preferred

Location -

Perungudi, Chennai

Company -

Evolv Clothing

Interested candidates please share your updated resumes to

mathewhrin@gmail.com

Job Types: Full-time, Permanent

Pay: ?1,000,000.00 - ?1,600,000.00 per year

Schedule:

Day shift
Experience:

Senior Executive Assistant/Personal Assistant: 8 years (Preferred)
Work Location: In person