Job Description

1.

Job Title: -

Sr. Executive / Assistant Manager - Administration

2.

Department / Section

: - Admin Department

3.

Experience

:- 5 to 8 Years in Admin Field

4.

Qualification:

- Any degree in recognized Institution

5.

Reporting To

: - Manager-HR & Administration

6.

Job Purpose / Objective:

-

Overseeing the overall administrative operations, ensuring efficiency, compliance, and a smooth working environment.

7. Key Responsibilities:

Office & Facility Management:

Overseeing daily office operations & maintenance, including housekeeping, security, canteen. Close monitoring of housekeeping agencies activities and record keeping of housekeeping consumables, chemicals and cleaning equipment's. Ensure cleaning is carried-on through physical verification as per the schedule.

Vendor & Procurement Management:

Managing relationships and negotiating contracts with vendors and service providers (e.g., suppliers, contractors) related to Admin activities. This includes local purchase, inventory control, and cost control.

Documentation & Compliance:

Maintaining organized filing systems, managing sensitive and confidential documentation and ensuring all operations adhere to local laws, regulations and company policies.

Event & Meeting Planning:

Planning, scheduling, and coordinating company events, meetings, conferences, including managing logistics and relevant calendars .

Hospitality:

Organising accommodation, travel (Flight, Train, Bus tickets), food and refreshments for the Directors and any visitors visiting our premises.

Printing & Stationary:

Ensure the required documents & formats are maintained (like visiting card, ID card, log books related to various departments) to be printed on-time by maintaining stock. As well maintain stationary needs & stock of the organisation in cost effective manner.

Telecommunication -

Maintain SIM purchase, distribution of the SIM, bills follow-up, ensure timely payment of telephone bills for un-interrupted services. Mobile purchase, repairs and maintenance.

Employee Uniforms -

Coordinate with The Management & HR dept for yearly uniform purchase as per the budget and ensure proper stock is maintained after the distribution of uniforms.

Insurance -

Maintain insurance of all - The vehicles, Machineries, Fire & Perils, Employees GPA & Mediclaim. Ensure proper renewal, claim of the insurance.
Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

Cell phone reimbursement Provident Fund
Ability to commute/relocate:

Salem, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)
Education:

Bachelor's (Preferred)
Experience:

administration: 5 years (Preferred)
Language:

Hindi (Preferred)
Work Location: In person