Job Description

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JOB DESCRIPTION
SECTION I: BASIC INFORMATION ON THE POSITION
UJR Name Team member - Contracts & Tendering (MEP) Designation / Role name Senior Contracts Associate
Function Contracts and Procurement Sub Function Contracts
Band 4 Manager/ Individual Contributor Individual Contributor
SBU Realty Location Thane
UJR Code
SECTION II: ORGANIZATIONAL RELATIONSHIPS
Direct Reporting Indirect (Dotted) Reporting
Next Level or Skip Level Supervisor / Manager COO
Immediate Supervisor / Manager Head Contracts & Procurement
Position Contracts & Tendering Team member (MEP/CIVIL/FINISHES)
Number of positions reporting to the role NA
Position titles of reportees NA
SECTION III: PURPOSE OF THE ROLE
Responsible for managing the day-to-day administration of contracts.
SECTION IV: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE
1.General
Correspondence with Consultants/Contractors/Vendors/Suppliers.
A Good Knowledge & Back ground of Value Engineering & Cost Control.
Maintaining Data Bank of all Contractors/Vendors/Suppliers
2) POST AWARD CONTRACT ADMINISTRATION
Follow up & obtaining of commercial, technical & statutory compliances as per award of
contract
Preparation of Contractor/Vendor evaluation reports
Knowledge of Extra Items/Claims related to various contracts
Record keeping of all Contracts, Securities/BG and related documents.
Should be able to handle Audit related to contracts/wo post award.
3) ESTIMATION / BUDGETING / QUANTITY SURVEYING
Estimation / Budgeting based on current market rates
Tracking of cost / expenses committed & variances with budget
Making / verifying rate analysis as per current market rates
SECTION V: KEY RESULT AREAS
Key performance goals for the role: Critical outcomes of a job contributing to the organization's and role's success Weightage (should add up to100%)
1) Pre Qualification of new bidders and selecting bidders for floating tender Document / RFQ,
2) Getting concurrence from the Design and Operations team on the bidders selected for tendering process,
3) Preparation of Tender Document / RFQ by compiling the drawings, technical specifications, scope of work, BOQ, General conditions and Special conditions and floating the same to in soft copy and / or hard copy to the selected bidders.
4) Arranging & Conducting pre-bid meeting with selected Contractor and Consultant to resolve the technical queries raised by them.
5) Receiving Quotations from the selected bidders and verifying the same technically with given technical specifications and drawings. 30%
1) Verification of drawing if required and BOQ as per requirement at site.
2) Getting quotations from selected 3 vendors for small & regular works as per the scope of work.
3) Preparing comparative statement and conducting negotiation meeting,
4) Selecting vendor based on final no-regret offers.,
5) Preparing Note for Record along with all the supportings and getting it signed from all the officials 40%
1) Create vendor code and Service master in SAP
2) Preparation of BOQ in excel format to enable the Operations Team for raising the Service PR in SAP.
3) Preparing and Floating RFQ through SAP, Maintaining quotations and preparation of Comparative statement.
4) Preparing WO / PO in SAP based on the final approval in note for approval,
5) Amending WO / PO in SAP as per the requirement at site based on existing WO/PO. 30%
TOTAL 100%
SECTION VI: FINANCIAL ACCOUNTABILITY & GEOGRAPHICAL SCOPE (as applicable)
Financial Accountability (with exclusive authority)
Geographical Scope Thane
SECTION VII: KNOWLEDGE, EXPERIENCE, SKILLS AND ABILITIES
Education Qualification BE Mechanical / Electrical
Technical & Professional Knowledge required
(What someone NEEDS TO KNOW) Integrity
Planning & Organising
Quality Orientation & Commercial Acumen
Professional Competence & Due Care
Strong Negotiation Skills
Communication & Interpersonal Skills
Experience required
(What someone NEEDS TO HAVE DONE) 10 -12 years of Real Estate background experience is mandatory with exposure in Contract negotiations, Post award contract administration, estimation & budgeting.
Should be fluent in English (Spoken & written)
Essential RLC for the role
(Essential Leadership Competencies that need to be demonstrated or how they NEED TO BEHAVE) Drive Results
Inclusive leadership.
Active collaboration
Personal Attributes required
(Personal qualities, motivations, and preferences likely to enhance performance in the role) Self-driven with interpersonal communication and problem solving skills.
Domain/ Functional skills required Strong Negotiation Skills
Communication & Interpersonal Skills
SECTION VIII: KEY INTERACTIONS
Internal (Key interactions within the organization) Nature or purpose of interaction
Manager and HOD For advises and approvals
External (Key Interactions outside the organization) Nature or purpose of interaction
Vendors For tenders and cost.