Smart BookServe is a growing U.S.-focused accounting services firm delivering specialized bookkeeping and accounting support to clients in industries such as assisted living, property management, healthcare, law firms, and e-commerce. We are expanding our healthcare and assisted living portfolio and are looking for a Senior Bookkeeper with
hands-on assisted living bookkeeping experience and strong AppFolio expertise
to join our Coimbatore office immediately.
Role Overview
This is a senior, hands-on role responsible for managing end-to-end bookkeeping for
assisted living and senior care clients
. The position requires deep understanding of resident billing, trust/clearing accounts, recurring charges, insurance/private pay tracking, and month-end close processes, along with strong experience working in
AppFolio integrated environments
and QuickBooks. You will own the books, ensure accuracy, and act as a key accounting partner for U.S. clients.
Key Responsibilities
o Assisted Living & AppFolio-Focused Bookkeeping
Manage full-cycle bookkeeping for assisted living facilities and senior care businesses
Handle resident billing, recurring charges, collections tracking, and revenue posting
Maintain and reconcile operating, trust, and clearing accounts
Work extensively with
AppFolio
for property/resident accounting and integrations
o Core Bookkeeping & Month-End Close
Maintain clean and accurate books in QuickBooks Online/Desktop
Perform monthly bank, credit card, and balance sheet reconciliations
Execute month-end and year-end closes with proper documentation
Review general ledger for misclassifications and posting errors
o Financial Reporting & CPA Support
Prepare monthly P&L, Balance Sheet, and Cash Flow Statements
Build and maintain supporting schedules for CPA handoff and audits
Support audits, reviews, and compliance requirements
o Client Coordination
Act as primary accounting contact for assisted living clients
Communicate directly with U.S. clients on financials, discrepancies, and reporting
Coordinate with operations teams, CPAs, and internal reviewers
Qualifications (Key Mandates)
Bachelor's degree in Accounting, Finance, or Commerce (mandatory)
Proven hands-on experience in Assisted Living / Senior Care bookkeeping (mandatory)
Strong working experience with AppFolio (mandatory)
4-10 years of U.S. accounting or bookkeeping experience
Strong expertise in QuickBooks Online/Desktop
Solid understanding of U.S. GAAP and healthcare/assisted living accounting workflows
Experience with reconciliations, month-end close, and CPA coordination
Excellent English communication skills
Ability to join immediately or on very short notice
Personal Traits
Extremely detail-oriented with strong ownership mindset
Process-driven and compliance-focused
Honest, ethical, and reliable
Comfortable working U.S. EST night shifts
Long-term commitment to growth with Smart BookServe
What We Offer
Competitive salary aligned to niche experience
Long-term stable role in a specialized assisted living accounting practice
Work-from-office environment in Coimbatore
High exposure to U.S. clients
Growth into domain lead or client manager roles
How to Apply
If you are a Senior Bookkeeper with
real assisted living and AppFolio experience
and can join immediately, we want to speak with you.
Send your resume to
hr@smartbookserve.com
Subject:
Senior Bookkeeper - Assisted Living & AppFolio
Job Types: Full-time, Permanent
Pay: ₹25,000.00 - ₹70,000.00 per month
Benefits:
Leave encashment
Paid time off
Work Location: In person
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