Job Description

Key Responsibilities:

Assist in managing the weekly global opportunity pre-screening process, including preparing agendas, updating registers, and maintaining accurate records in Salesforce. Support vendor registration processes by ensuring all required documentation is current and compliant. Maintain and update business development data, including master service agreements and project experience databases. Assist in due diligence checks for clients and partners using online tools. Provide administrative and coordination support in preparing responses to EOIs, RFIs, PQQs, and RFQs. Coordinate with technical, finance, legal, and marketing teams to gather necessary inputs for bid submissions. Maintain bid schedules, trackers, and deadlines to ensure timely submissions. Format and edit proposal documents to ensure consistency with brand and technical accuracy. Follow up on proposals, contracts, and business opportunities, logging updates and monitoring communications. Track business development expenses and assist with budget monitoring. Support procurement activities including purchase requisitions and supplier management. Assist in managing contracts, MSAs, and NDAs. Provide administrative support to senior BD staff, including calendar management, travel arrangements, and expense processing.

The minimum qualifications for this role are:

Bachelor's degree in Architecture, Business Administration, Project Management, or

related field preferred.
10+ years of experience in bid coordination, business development, or related roles. Strong organizational skills with keen attention to detail. Excellent communication skills, both written and verbal, with a pleasing personality. Proficiency in Microsoft Office Suite, CRM software (Salesforce preferred), Adobe

InDesign, and PowerPoint.
Ability to work collaboratively in a fast-paced, team-oriented environment. Eagerness to learn and grow within the business development and architectural

sectors.

The Individual:

Effective verbal and written communication skills to articulate design ideas and collaborate with team members and clients. Proficiency in creating visually appealing presentations using design software. Strong interpersonal skills and the ability to build and maintain relationships with clients and stakeholders. Ability to work independently as well as collaboratively in a team environment. Exceptional organizational and time management skills to handle multiple tasks and meet deadlines. Excellent problem solving and conflict resolution skills. Strong attention to detail and excellent organisational skills. Ability to maintain confidentiality and handle sensitive information.
Please submit your CV and portfolio to humanresources_k@rsp.design and indicate "Senior BIDS Coordinator" in the email subject.


We regret that only shortlisted candidates will be notified. Thank you for your interest.