Job Description

JLL supports the Whole You, personally and professionally.



Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.



Senior Associate, Lease Admin

What this job involves:

Duties & responsibilities

A high degree of independence is required on a day to day basis

Act as the primary contact for interaction with all parties to keep the lease administration database current and accurate

Primary duties and responsibilities include the following:

Liase with internal and external parties to obtain appropriate lease documentation

Manage document workflow to ensure team responsibilities are completed in a timely manner

Generate monthly reporting package for client which includes critical date and portfolio summary reporting

Complete an audit of works completed by JLL's Lease Administration teams

Complete Operational Expense Reconciliation on behalf of our clients and update our Lease Administration system

Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner

Assist in the transition of new accounts into JLL responsibility. This may include audits and process testing

Obtain and review landlord invoices to ensure adherence to lease requirements

Generate Accounts Payable reporting and prepare invoices for payment

Perform Accounts Receivable reporting

Generate Accounts Receivable reporting and communicate with client on outstanding payments

Complete all duties with a focus on cost avoidance for our clients

Obtain, track and report on Insurance and Security deposit matters (where applicable)

Communicate with clients, landlords and tenants when required

Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies

Prepare monthly client invoices (where applicable)

Generate client aging reporting and liase with clients to ensure fee collection (where applicable)

Manage ad hoc projects to ensure clear communication on progress and timely completion of all assigned tasks

Training of new staff members when required

Best practicesDevelop and maintain a library of best practice policies and procedures relating to lease administration (where required and in consultation with the Operations Manager - Lease Administration);

Develop and maintain standard checklists, templates, work flows and documentation for use for each client (where required and in consultation with the Operations Manager - Lease Administration);

Performance objectives

To deliver exceptional Lease Administration services to JLL clients

To cross-check and verify abstracts and system data;

To audit and review system reports and system data for accuracy

To deliver relevant and accurate reporting to JLL clients



Sounds like you ? To apply you need to be?

Working knowledge on TANGO Real Estate system is preferred.

Strong attention to detail and good organizational, interpersonal skills required;

Knowledge of real estate leases and accounting would be useful;

Demonstrated ability to maintain and manage accurate data;

Demonstrated ability to priorities work within tight operational and financial deadlines;

Good interpersonal skills to operate as a pro-active member of a small core team;

Positive approach to meeting clients' needs;



Employee specification

University graduate (Commerce / Finance Background) or equivalent work experience in lease administration;

4-5 years' industry experience required either in the corporate environment, third party service provider or as a consultant;

Sound computer skills in Microsoft Word and Excel;

Experience in using a property management/lease administration system.

What we can do for you:

At JLL, our purpose is to shape the future of real estate for a better world.



We make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.



Apply today!

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!



Personalized benefits that support personal well-being and growth:



JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.



About JLL -



We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.



Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.



Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.