Job Description

Associate Company Secretary
Job Summary:
Deutsche Brse India Private Limited is seeking a highly professional and detail-oriented Corporate Secretary to support our board of directors in their governance and legal duties. The ideal candidate will be able to work independently with limited senior supervision, ensuring the smooth and efficient functioning of board meetings and supporting the company in meeting its legal and statutory obligations.
Key Responsibilities:

• Board of Director Meetings: Schedule, organize, and execute all Board of Director meetings, similar committee meetings, including strategic planning, creating agendas, inviting appropriate attendees, reserving meeting spaces, and covering all logistical issues.
• Shareholder Meetings: Manage processes related to the annual and extraordinary shareholder meeting, including preparation and distribution of meeting materials.
• Minutes and Records: Take minutes during meetings, maintain corporate records, and ensure the integrity of the governance framework. Own action tracker for Board of Directors / Shareholder Meeting resolutions and corporate governance obligations
• Compliance: Ensure compliance with all relevant statutory and regulatory obligations, monitor changes in relevant legislation and the regulatory environment, and take appropriate action.
• Reporting: Coordinate the publication and distribution of the companys annual report, corporate governance report, and other statutory reports, e.g. CSR / ESG reporting
• Director Support: Assist with the induction of new Directors and provide ongoing training and updates for the Directors as required including administrative support.
• Liaison: Liaise with external regulators and advisers, such as lawyers and auditors, and develop and oversee systems to ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
• Contract Management:Preparation and review of internal and external (draft) contracts, monitoring of contract deadlines and content, CLM Management (incl. KPI preparation, tracking and presentation for relevant In- / Outsourcing Contracts)

• Bachelors degree in Law, Business Administration, or a related field.
• Professional certification as a Certified Director by Indian Institute of Corporate Affairs (IICA) and / or a Company Secretary (CS) is strongly preferred.
• Minimum of 5 years of experience in a similar role, preferably within the financial services industry and/or an established network with Indian authorities.
• Strong knowledge of corporate governance laws and regulations.
• Excellent organizational and communication skills.
• Ability to work independently with limited supervision.
• Proficiency in Microsoft Office Suite and other relevant software.

• Attention to Detail: Meticulous in maintaining accurate records and documentation.
• Communication: Strong verbal and written communication skills to effectively interact with board members, regulators, and other stakeholders.
• Independent Problem-Solving: Ability to identify issues and develop effective solutions, independent with only limited senior supervision.
• Time Management: Efficient in managing multiple tasks and meeting deadlines.
• Integrity: High ethical standards and ability to handle confidential information with discretion.