Job Description

Role Summary



The role is responsible for construction contract and lien waiver drafting for multi-family real estate operations. This includes reviewing contract requests, verifying information provided is accurate, verifying calculations, drafting standardized contracts, managing internal/external communications, and ensuring compliance with policy and legal requirements while supporting construction, accounting and property management operations.



Internal Interfaces

Vendors for construction projects

PES India Management Team

BH US Legal stakeholders BH Construction Project Managers and Property teams


Job Requirements

Education

UG: Any Graduate, PG: Any Postgraduate

Law graduates strongly preferred



Relevant Experience


2-3 years total experience 2+ years in contract/legal operations or construction Basic accounting knowledge required Multi-family or Construction industry knowledge preferred Familiarity with US legal terminologies and documentation Strong attention to detail and legal risk awareness Excellent written & verbal communication skills


Technical Know-how/Tools used

Workflow Management: Ability to manage common mailbox with 20+ requests per day, track status of contract requests and follow-up on signed contracts and questions Contract Management: Knowledge of contract review, drafting, and execution processes Legal Documentation: Experience with review of Requests for Proposals or basic legal document alterations Legal Risk Assessment: Ability to assess liability and identify contract clauses that must be adjusted based on varying scenarios Document Management: Experience with contract tracking Systems Proficiency: Yardi, DocuSign, RealPage Vendor Credentialing, SharePoint Software Skills: MS Word, Excel and Outlook, Adobe (PDF editing and fillable PDFs) Legal Technology: Familiarity with legal terminology and documentation standards Process Management: Understanding of workflow processes and quality control


Behavioural Skills

Ability to work with high attention to detail and accuracy in legal documentation Strong analytical skills for legal risk assessment and contract review Effective written communication for relaying concerns, questions, and answering questions with step-by-step instructions Strong reading speed and accurate document processing skills Ability to manage multiple priorities and meet deadlines consistently Collaborative approach to working with cross-functional teams Proactive problem-solving skills for addressing vendor and internal queries Adaptability to handle varying contract types and complexity levels Professional communication skills for vendor and stakeholder interactions Proactive and resourceful problem-solving skills


Roles & Responsibilities

Contract Drafting and Execution

Review contract requests in Yardi workflow along with supporting documents Draft contracts, lien waivers and pay applications using standardized templates based on ownership group and risk level Verify vendor credentialing status in RealPage before proceeding Send contracts with payment application instructions to vendors Review and validate returned contracts for any changes Route contracts through DocuSign for VP approval and signature Upload executed contracts back into Yardi and complete workflow steps Monitor and respond to vendor and internal queries received in the shared mailbox

Quality & Compliance

Ensure adherence to policy, standardized templates and legal requirements Maintain accurate documentation and tracking spreadsheet Flag high-risk contracts for additional review and verification Support weekly and monthly reporting of contract and waiver volumes Participate in process improvement initiatives to enhance accuracy and efficiency

Key Result Areas

Volume Management: Process ~50 -150 contracts monthly within established timelines Quality Standards: Maintain high accuracy levels with minimal errors as tracked by supervisor Turnaround Time: Complete contract/lien waiver processing within 3 days Compliance: Ensure all contracts and lien waivers meet legal requirements and company standards Communication: Provide timely responses to vendor and internal queries * Documentation: Maintain proper records and workflow completion in all systems