Job Description

XPO India Shared Services
Location: Pune
Experience: 2 years
Key Responsibilities:

• Manage matter intake and distribution to responsible attorneys or business partners in a timely and accurate manner.
• Support subpoena and personnel record request compliance ensuring timely and accurate responses.
• Audit legal supplier invoices for adherence to billing guidelines, negotiated terms, and contractual obligations.
• Restricted party screening and third-party diligence remediation.
• Support knowledge management initiatives, ensuring data integrity and accessibility across platforms and repositories, including records retention policy.
• Collaborate with the Head of Legal Operations to design workflows and enhance existing workflows that enhance department efficiency, transparency and accountability.
• Administer all business/vendor/internal agreements and contracts for India, and partner with US Procurement counsel to support supplier contract negotiation.
• Assist with labor and employment matters, and compliance investigations.
• Maintain organized corporate records for XPO India Shared Services, LLP, ensuring compliance with statutory requirements and applicable legislation.
• Support engagement and onboarding of legal suppliers ensuring compliance with company policies.

Education/ Experience:
At a minimum, you'll need:

• A Bachelor's Degree

• 2 years of experience in a legal administrative role
• Proficiency in Microsoft Office tools including Word, Excel, PowerPoint, SharePoint and Visio
• Strong analytical and communication skills.
• Excellent time management and organizational abilities to handle concurrent projects and deadlines
• The ability to work a hybrid work schedule and be available for extended hours, including evenings and weekends, as needed.

It'd be great if you also have:

• A Law Degree
• 5 or more years of experience in legal operations, compliance, contract negotiation, or legal counsel
• Familiarity with legal software tools such as Legal Tracker, Relativity and OpenText Legal Hold
• Experience with business intelligence platforms like Power BI and Looker.
• The ability to maintain confidentiality and collaborate effectively across teams
• A self-starter attitude with a continuous improvement mindset

Be part of something big

Skills Required