Job Description

Location:

Mumbai

Experience:

1-3 years

Employment Type:

Full-time



Maadhu Creatives is looking for a

Senior Admin Executive

in Mumbai to manage daily office tasks like documentation, inventory, courier handling, housekeeping, front desk, events, and onboarding. The ideal candidate is organized, proactive, and good at multitasking to keep the office running smoothly.

Key Responsibilities:

#

1. Documentation & Filing

Maintain organized physical and digital records (employee files, bills, courier receipts, agreements) Scan, photocopy, and file documents as per company standards Update shared folders/Google Drive with the latest admin documents Collect signatures and circulate documents to relevant departments
#

2. Office Inventory & Supplies

Monitor stationery, pantry, and housekeeping supplies Maintain stock registers and issue logs Notify Admin Manager of low stock or restocking needs Receive, verify, and report discrepancies in delivered supplies
#

3. Courier & Dispatch Management

Manage incoming and outgoing couriers and parcels Maintain courier logbooks with tracking and delivery status Coordinate with courier vendors to ensure timely deliveries
#

4. Housekeeping & Pantry Coordination

Conduct daily inspections of workstations, washrooms, pantry, and common areas Ensure housekeeping staff follow daily cleaning checklists Report cleanliness issues, damages, or maintenance concerns Monitor pantry supplies and arrange refills Ensure meeting rooms are prepared with refreshments and stationery
#

5. Meeting Room & Facility Readiness

Keep meeting rooms clean, organized, and equipped Assist with video conferencing or presentation setups Coordinate minor furniture arrangements for meetings or events
#

6. Front Desk & Communication Support

Attend and transfer incoming calls Greet visitors, issue visitor passes, and maintain records Provide basic office information and handle inquiries
#

7. Event & Onboarding Support

Assist with office events, celebrations, and festivals Support onboarding by arranging desks, stationery, and welcome kits Coordinate with HR on onboarding logistics
#

8. Admin Reporting & Updates

Share daily task status reports with Admin Manager Maintain checklists, task trackers, and follow-up logs Track completed, pending, and upcoming admin tasks
#

9. General Support Tasks

Assist departments with printing, scanning, and document organization Handle urgent or ad hoc administrative tasks Update internal notice boards and communication displays

Required Skills & Qualifications:

Graduate in any discipline (preferred) 1-3 years of experience in administrative or office support roles Basic computer skills (MS Office, Google Drive, email) Strong communication, coordination, and time-management skills Detail-oriented and proactive in problem-solving

Key Attributes:

Reliable and responsible Organized and detail-oriented Strong interpersonal skills Ability to multitask and manage daily operational challenges

Benefits:

Competitive salary Career growth opportunities Stable employment in a creative and dynamic environment Exposure to diverse manufacturing and model-making projects

know More about our organisation

------------------------------------


We are one the best 3d model maker and scale model making company in India.