Job Description

1. Job Summary

The Admin & New Store Project role is responsible for managing administrative operations and end-to-end execution of new retail store openings. This includes store setup, vendor coordination, project timelines, asset management, store maintenance, and ensuring brand standards for fashion & apparel outlets. The role ensures smooth administrative functioning across existing stores and timely completion of new store projects.

2. Key Responsibilities

A. New Store Project Management

Plan, coordinate, and execute new store openings as per company's expansion plan. Conduct site surveys along with Operations, VM, and Projects team. Coordinate with architects, interior contractors, carpenters, electricians, HVAC teams, signboard vendors, branding team, and IT team. Track project timelines, budgets, material requirements, and work progress. Ensure store layout matches brand guidelines for fashion & apparel (fixtures, trial rooms, cash counter, signage, branding). Monitor installation of fixtures, mannequins, product displays, shelves, lighting, CCTV, AC, and billing counters. Support statutory approvals (trade license, store registration, fire NOC, local permissions). Ensure store go-live on scheduled opening date.

B. Store Administration & Maintenance

Manage day-to-day admin requirements of all stores (housekeeping, repairs, utilities, pest control). Maintain AMC contracts (AC servicing, CCTV, fire equipment, UPS, generators, electrical). Regular follow-up for store maintenance issues and ensure timely resolution. Track asset inventory (fixtures, computers, printers, mannequins, furniture). Monitor store infrastructure for upkeep, safety, and compliance.

C. Vendor & Procurement Management

Identify and finalize vendors for construction, fixtures, printing, housekeeping, and maintenance. Collect quotations, negotiate pricing, and prepare purchase requests. Approve and track material delivery for new stores (lighting, signage, racks, counters). Maintain vendor database and evaluate vendor performance.

D. Documentation & Compliance

Maintain project documents, approvals, drawings, BOQ, quotes, invoices, and work completion reports. Support compliance requirements (fire safety, building permits, labour license, local regulations). Maintain contracts for rental agreements and coordinate for renewals.

E. IT & Infrastructure Coordination

Coordinate IT setup for new stores (POS systems, printers, internet, routers, network). Ensure CCTV and security systems are installed and functioning. Manage access cards, biometric devices, computer systems, and hardware.

F. Cost Control & Budget Management

Prepare project budgets for new stores in coordination with management. Monitor expenses and ensure projects stay within allocated budgets. Reduce operational overheads by optimizing vendor costs.

G. Cross-Department Collaboration

Work closely with Operations, HR, VM, Purchase, IT, Finance, and Marketing teams. Coordinate with HR for manpower readiness for new store opening. Support VM team during store setup for merchandise display standards.

3. Skills & Competencies

Strong project management and coordination skills. Knowledge of retail store infrastructure and fittings (fashion apparel-specific). Vendor negotiation skills and cost management ability. Good understanding of store layouts, branding, and retail workflow. Strong communication and documentation skills. Proficiency in MS Office, project tracking tools, and email communication. Ability to manage multiple sites and meet deadlines. Frequently to travel to all over Tamil Nadu & other States

4. Qualifications

Bachelor's degree in Administration, Project Management, Civil/Interior Design, or related field. 5-8 years experience in retail admin or new store projects (fashion & apparel preferred). Experience in multi-store retail rollout is an added advantage.

5. Key Deliverables

Timely completion of new store openings as per brand standards. Smooth administrative functioning of all retail outlets. Cost-effective vendor management and procurement. Proper maintenance and safety of store infrastructure. Accurate documentation, reporting, and compliance adherence.
Job Type: Full-time

Pay: ₹30,000.00 - ₹39,830.36 per month

Work Location: In person