Job Description

To support the COO by managing administrative, secretarial, and daily operational tasks. This includes managing the COO's schedule, office administration, travel planning, support staff supervision, and ensuring smooth functioning of the office and residence.

2. Key Responsibilities:

A)

Schedule & Communication Management

Manage the COO's calendar and schedule meetings/events. Handle calls, emails, messages, and documents. Coordinate with internal/external teams. Prepare meeting notes and follow-up actions.
B)

Travel & Logistics

Plan domestic/international travel for COO (flights, hotels, etc.). Coordinate with travel desk and ensure proper documentation. Prepare travel itineraries and manage expense reports.
C)

Administrative Coordination

Be the first contact point for visitors. Handle utilities, payments, and services for office/residence/guest house. Monitor cleanliness and maintenance of office and residence. Ensure functioning of systems like HVAC, water, power, etc.
D)

Support Staff Supervision

Supervise office drivers, housekeeping, pantry, office assistants, etc. Maintain duty rosters, leave records, and discipline. Oversee cleaning and uniform checks. Train and evaluate support staff.

3. Education & Experience:

Qualification:

Any Graduate

Experience:

4 to 8 years in admin, vendor management, and support services

Preferred Age:

26 to 40 years

4. Expected Outcomes:

As per KRA and KPI matrix

5. Work Generation:

Tasks can come from self, superior, peers, or subordinates.

6. Key Interactions:

Internal:

Functional Heads HR & Admin Team Vendors
External:

Legal Advisors Corporate Partners Auditors External Agencies

7. Required Skills & Attributes:

KnowledgeSkillsAttributesMeeting scheduling & follow-upTime managementProactiveBasic computer operationsMS Office proficiencyEfficientOffice admin proceduresLetter/document draftingEnglish, Hindi, Marathi

8. Resources Provided:

ID Card SIM Card Laptop Official Email ID
Job Type: Permanent

Pay: ?30,000.00 - ?45,000.00 per month

Benefits:

Provident Fund
Schedule:

Day shift
Supplemental Pay:

Yearly bonus
Work Location: In person