Job Description

JD of Admin

Vendor Management:

Identify, evaluate, and onboard vendors for various office services (e.g., cleaning, catering, security, IT services). Manage vendor contracts, ensuring compliance with company policies and service level agreements (SLAs). Negotiate terms and conditions with vendors to achieve cost savings without compromising quality. Maintain a comprehensive vendor database and ensure timely renewal of contracts.

Office and Building Maintenance:

Oversee daily office operations, ensuring a clean, safe, and functional workplace.

Coordinate AMC (Annual Maintenance Contracts) for office equipment, IT systems, and other facilities to ensure timely servicing and upkeep.

Supervise building maintenance activities, including electrical, plumbing, HVAC, and other infrastructure repairs.

Possess basic civil knowledge to assist in building renovation, structural modifications, and small-scale construction projects.

Ensure the office environment complies with health and safety regulations.

Service Coordination:

Act as the point of contact for all office service requests and issues. Schedule and manage office services like housekeeping, security, and facility management.

Asset Management:

Maintain an up-to-date inventory of all company assets, including IT equipment, furniture, and office supplies. Oversee the procurement, tagging, and allocation of assets to employees or departments. Conduct regular audits of assets to ensure proper usage and prevent loss or damage Generate reports on asset status, utilization, and lifecycle management.

Program Coordination:

Assist the Special Projects team in planning, executing, and monitoring ongoing business development programs.

Maintain updated trackers, schedules, and communication records related to ongoing projects.

Coordinate between internal departments and external stakeholders for seamless program execution.

Prepare minutes of meetings, follow-up action items, and ensure timely updates to relevant teams.

Qualifications:

Bachelor's degree in Business Administration, Management, or a related field.

Proven experience in office administration, vendor management, or a similar role.

Strong negotiation and communication skills.

Ability to work independently and as part of a team.

Job Types: Full-time, Permanent

Pay: From ?50,000.00 per month

Benefits:

Health insurance
Ability to commute/relocate:

Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):

preferred only male candidates
Education:

Bachelor's (Preferred)
Experience:

Administrative Assistant: 6 years (Required)
Language:

English (Preferred)
Work Location: In person