Job Description

Job Requirements
At Quest Global, it's not just what we do but how and why we do it that makes us different. With over 25 years as an engineering services provider, we believe in the power of doing things differently to make the impossible possible. Our people are driven by the desire to make the world a better place--to make a positive difference that contributes to a brighter future. We bring together technologies and industries, alongside the contributions of diverse individuals who are empowered by an intentional workplace culture, to solve problems better and faster.
Key Responsibilities
Senior Admin Executive play a vital role overseeing the day-to-day operations of the administration function, to meet Organization's overall strategy and goals.
Admin Executive is responsible for developing and implementing strategic plans within approved budgets.
The role demands leading a team and providing high end support to ensure efficient and effective operations.
The role also involves dynamic administrative tasks, such as data analysis, problem-solving, decision-making, requiring strong judgment, initiative, and delegation skills.
Roles and Responsibilities

• Responsible for the planning, execution, and optimization of administrative operations in line with Organization's objectives.
• Oversee the office hygiene to ensure compliance with health and safety regulations and to maintain a clean and professional environment.
• Responsible for collaborating with vendors to ensure the efficient management of critical equipment, by ensuring seamless performance, and minimal downtime.
• Responsible for leveraging admin tools to optimize workflows, streamline tasks, and enhance operational efficiency.
• Overseeing the coordination of transportation vehicle management, which includes managing vehicle fleets, coordinating planning and execution of transport schedules for employees, and customers.
• Responsible for providing exceptional support to ensure prompt resolution of service tickets in a timely and professional manner.
• Vendor Management -collaborating with outsourced third-party service providers to ensure seamless operations and high-quality support. This includes managing relationships with vendors, monitoring service delivery, and resolving issues on time.
• Manage and Monitor petty cash transactions.
• Analyzing the Admin Processes to identify opportunities for improvement, proposing revisions to enhance efficiency and productivity, and recommending updates to workflow, procedures, and equipment use.
• Organizing and maintaining accurate up-to-date filing mechanisms to ensure that important documents are easily accessible and readily available.
• Reviewing and verifying invoices, records, and reports for accuracy and completeness, and ensuring that all submissions are accurate and complete before approval.
• Interacting with various functions for effective collaboration.
• Staying updated with the current market trends, latest technologies and identify opportunities for improvement, with the aim of implementing innovative ideas to drive business growth.
• Adapt strategic thinking to analyze market dynamics and develop solutions to stay ahead of the competition. leveraging technology to streamline processes and enhance efficiency.
• Active participation in training programs, internal audits to ensure compliance with regulatory requirements..
• Support customer audits to ensure seamless operations and maintain a high level of customer satisfaction.
• Monitoring and assessing the key performance indicators (KPIs) to identify areas for operational level improvements.

Additional Requirements:

• Familiarity with industry standards and practices for implementation of effective smart solutions
• Completion of relevant domain specific courses in conflict resolution, and leadership development.
• Handle incoming and outgoing mail, including sorting, distributing, and responding to emails.
• Excellent written and verbal communication skills to interact with employees, clients, and vendors effectively.
• Ability to prioritize tasks, manage multiple deadlines, and work independently under pressure.
• Familiarity with office procedures and policies to ensure compliance and maintain efficiency.
• Knowledge of data entry and record-keeping practices to maintain accurate and up-to-date records.
• Ability to learn new software and adapt to changing office processes and technologies.
• Strong organizational and time management skills to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
• Ability to work independently and as part of a team to achieve common goals.
• Provide administrative support to senior management and other departments.
• Manage office supplies, maintain inventory, and coordinate procurement.
• Ability to drive strategic initiatives and implement change management projects.
• Provide support to other duties as assigned.

We are known for our extraordinary people who make the impossible possible every day. Questians are driven by hunger, humility, and aspiration. We believe that our company culture is the key to our ability to make a true difference in every industry we reach. Our teams regularly invest time and dedicated effort into internal culture work, ensuring that all voices are heard.
We wholeheartedly believe in the diversity of thought that comes with fostering a culture rooted in respect, where everyone belongs, is valued, and feels inspired to share their ideas. We know embracing our unique differences makes us better, and that solving the worlds hardest engineering problems requires diverse ideas, perspectives, and backgrounds. We shine the brightest when we tap into the many dimensions that thrive across over 21,000 difference-makers in our workplace.
Work Experience
Qualifications and Skills:

• Bachelor's degree, with additional qualifications, preferably in Business Administration.
• Minimum of 9+ years of experience in Admin Department supervisory role or management role in an MNC.
• Skilled and experienced to effectively lead and motivate a team.
• Demonstrated ability to lead and motivate a team.
• Exceptional communication and interpersonal skills to interact and resolve issues effectively.
• Strong problem-solving and decision-making skills to handle complex situations efficiently.
• Ability to work independently and manage multiple priorities simultaneously.
• Excellent organizational and time management skills to meet deadlines and manage workloads effectively.
• Fluent in Tamil and English, with additional language proficiency a plus.
• Result oriented and service-driven attitude with a passion for exceeding expectations.
• Adaptability and flexibility to handle unexpected situations and work under pressure

Benefits
As applicable

Skills Required