Job Description

We are looking for a detail-oriented and proactive

Secretary cum Executive Assistant

to support the day-to-day operations of our office and provide high-level support to senior management. This dual-role requires someone who is organized, communicative, tech-savvy, and capable of handling both

routine secretarial tasks

and

strategic executive support functions

.

Key Responsibilities:

Secretarial & Administrative Support:

Serve as the first point of contact for clients, visitors, and vendors Answer phone calls, manage front-desk responsibilities, and handle correspondence Maintain and organize files, records, and documents - both physical and digital Schedule meetings, prepare agendas, take and circulate minutes Order and manage office supplies, oversee basic logistics and housekeeping coordination Maintain general office upkeep and administrative systems Assist in HR coordination and internal communication

Executive Assistant Duties:

Manage calendars, appointments, and scheduling for senior leadership Organize complex travel itineraries, visa arrangements, and hotel bookings Draft professional emails, reports, and high-level business correspondence Attend meetings with the executive, take notes, and follow up on action items Act as a liaison between the management and internal/external stakeholders Handle confidential information with utmost discretion and professionalism Prepare presentations, review proposals, and assist in business documentation

Growth-Oriented Responsibilities (Optional for Development):

Coordinate and manage internal projects or initiatives on behalf of the executive Monitor important deadlines and manage daily priorities for the CEO/Director Analyze reports, provide briefs, and offer suggestions for decision-making Represent the executive in internal team meetings, if required

Required Skills and Qualifications:

Bachelor's degree (any discipline); specialization in Administration or Management is a plus 2-5 years of experience in a secretarial, admin, or assistant role Proficient in MS Office Suite, email communication, calendar tools, and cloud filing Excellent verbal and written communication skills Strong organizational and multitasking ability Professional appearance and friendly demeanor High level of discretion and confidentiality Ability to work independently and manage responsibilities without close supervision

Preferred Attributes:

Willingness to grow into a strategic EA role Problem-solving mindset and proactive attitude Experience supporting senior executives or founders is a plus Strong time management and prioritization skills
Job Types: Full-time, Internship
Contract length: 6 months

Pay: ?8,000.00 - ?35,000.00 per month

Benefits:

Flexible schedule Health insurance
Schedule:

Day shift
Ability to commute/relocate:

Noida, Uttar Pradesh: Reliably commute or planning to relocate before starting work (Preferred)
Willingness to travel:

25% (Preferred)
Work Location: In person