Job Description

A Personal Secretary cum Receptionist serves as the first point of contact for visitors and callers while simultaneously managing the schedules and administrative responsibilities of senior executives. This dual-role position requires excellent organizational, communication, and multitasking skills.

Key Responsibilities:Reception Duties:

Greet and welcome visitors in a professional and friendly manner. Answer, screen, and forward incoming phone calls. Manage front desk operations and maintain a neat and tidy reception area. Handle incoming and outgoing mail, courier services, and deliveries. Maintain visitor logs and issue visitor badges.

Secretarial Support:

Manage the executive's calendar including scheduling meetings, appointments, and travel. Draft, format, and print documents such as correspondence, reports, and presentations. Handle confidential documents ensuring they remain secure. Take dictation and minutes, and accurately enter data. Assist in preparing agendas and making arrangements for board meetings, conferences, and events.

Administrative Tasks:

Maintain filing systems (electronic and paper-based). Monitor office supplies and order replacements as needed. Liaise with internal departments and external contacts to coordinate meetings and information flow. Organize and maintain office records, reports, and documents.

Requirements and Skills:

Proven experience as a secretary, personal assistant, or receptionist. Proficient in MS Office (Word, Excel, Outlook, PowerPoint). Excellent verbal and written communication skills. Discretion and confidentiality. Time management and organizational skills. Ability to multitask and prioritize tasks effectively. Customer service orientation.
Job Types: Full-time, Permanent, Fresher, Contractual / Temporary
Contract length: 12 months

Pay: ?10,536.16 - ?17,000.00 per month

Benefits:

Paid sick time
Schedule:

Evening shift Night shift US shift
Work Location: In person

Expected Start Date: 01/06/2025