Job Description

NO FRESHERS
MIN 3 YEARS EXPERIENCE
SHOUDL BE FLUENT IN ENGLISH

SOUTH DELHI APPLICANTS PREFERRED - we want the commute to be easy for the applicant.

Position Overview:

We are seeking a highly organized and proactive

Secretary/ Admin Executive

to manage administrative operations and provide direct secretarial support to the Owner. The role requires a professional who can ensure smooth day-to-day functioning of the office, manage communications, and handle confidential tasks with discretion.

Key Responsibilities

Administrative & Secretarial Support

Act as the primary point of contact for the Owner, managing calendars, meetings, and travel itineraries. Handle phone calls, emails, correspondence, and documentation with professionalism. Maintain confidential records, reports, and important files. Draft, review, and manage official communications on behalf of the Owner. Draft emails, letters and other documents as required.

Office Coordination

Oversee front-office operations to ensure a professional and welcoming environment. Manage office supplies, vendors, and service providers. Coordinate with internal teams and external stakeholders as required. Organize and support events, meetings, and client visits.

Documentation & Record Management

Maintain accurate filing systems (digital and physical). Prepare presentations, reports, and minutes of meetings. Track deadlines, follow-ups, and ensure timely completion of tasks.

Executive Assistance

Support the Owner with personal and professional scheduling. Anticipate needs, proactively manage tasks, and resolve issues efficiently. Ensure confidentiality and integrity in handling sensitive information.

Qualifications & Skills

Bachelor's degree preferred; diploma in Administration/Management is an advantage. 2-5 years of relevant experience in administration, secretarial support, or office management. Excellent communication skills (English & Hindi). Proficient in MS Office (Word, Excel, PowerPoint), Google Suite (Google sheets, google docs etc.) and digital collaboration tools. Experience using canva or any other basic design tool preferred. Strong organizational, multitasking, and problem-solving abilities. Professional demeanor, high integrity, and ability to work independently.

Why Join Us?

Opportunity to work directly with the Owner and leadership team. Exposure to strategic decision-making and organizational growth. Dynamic, professional, and supportive work environment.

Who are we?

Our company is a Non-Banking Financial Company (NBFC) incorporated in 1988. We also handle financial and accountancy needs of our clients. We operate with the help of a small but talented team. We have a family like environment and hope to only hire staff that can retain long term.

Job Types: Full-time, Permanent

Pay: From ?30,000.00 per month

Ability to commute/relocate:

New Delhi, Delhi: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):

Are you fluent in English? This is a compulsory requirement of the job. Where do you live? North Delhi, South Delhi, West Delhi, East Delhi, Noida etc.?Mention the general area.
Education:

Bachelor's (Preferred)
Experience:

Admin Executive: 2 years (Preferred)
Location:

New Delhi, Delhi (Required)
Work Location: In person