to the Chancellor, managing day-to-day operations, communications, and confidential matters within the Office of the Chancellor. The role requires exceptional professionalism, discretion, coordination, and emotional intelligence to liaise between academic leadership, trustees, government bodies, and international collaborators.
KRA: Task / Activities
Administrative & Executive Support
Manage calendar, travel, documentation, and confidential communication for the Chancellor.
Stakeholder Liaison
Coordinate with Trustees, Vice-Chancellor, Registrar, and Academic Heads for smooth governance and information flow.
Documentation & Compliance
Prepare agendas, minutes, briefings, reports, and maintain official correspondence and records.
Strategic Coordination
Support the Chancellor on strategic projects, partnerships, and institutional initiatives; follow up on key deliverables.
Events & Protocol
Organize high-level meetings, convocations, ceremonies, and represent the Chancellor's office at formal functions.
Confidentiality & Ethics
Handle all information with utmost discretion and institutional decorum.
KPI: Performance Metrics
Task completion & follow-up
100% adherence
Meeting documentation & turnaround
Within 24 hours
Confidentiality breaches
Zero
Stakeholder communication satisfaction
90%+ feedback
Event coordination accuracy
100% execution consistency
Skills & Attitude (A in BARE Fit)
Required Skills
Excellent command of
English & Tamil (spoken & written)
Proficiency in
MS Office, calendar management, and documentation tools
Strong organizational, scheduling, and follow-up capabilities
Professional communication and protocol handling
Prior experience in
executive or leadership office coordination
Preferred skills
Exposure to working in
academic or governance institutions
Experience handling
international collaborations or dignitary-level correspondence
Knowledge of university governance structures and office procedures
Attitude Required for This Position
Professional, discreet, and dependable
Poised and articulate under pressure
Detail-oriented with strong ownership of tasks
Collaborative and respectful across all hierarchy levels
Embodies the values of integrity, trust, and confidentiality
Job Type: Full-time
Pay: ?1,200,000.00 - ?1,500,000.00 per year
Experience:
Secretarial work: 3 years (Required)
Work Location: In person
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