Job Description

1. Role Summary

The Secretary to SLA will provide high-level administrative, coordination, and communication support to the Senior Leadership Associate and Executive Office. The role requires excellent organizational skills, strong attention to detail, and the ability to manage confidential information within a fast-paced hospital environment.

2. Key Responsibilities

Administrative & Executive Support

Manage daily schedules, calendars, and appointments for SLA. Coordinate internal and external meetings, conferences, and hospital leadership events. Prepare agendas, minutes, and follow-up action trackers. Draft, review, and format official communications, emails, reports, and presentations.

Operational Coordination

Coordinate between departments (clinical & non-clinical) for timely follow-ups and completion of tasks assigned by SLA. Support SLA in monitoring ongoing hospital projects, operational indicators, and key performance metrics. Maintain documentation, records, and files relevant to administrative and leadership functions.

Communication & Liaison

Serve as a point of contact for the SLA office for staff, vendors, and external stakeholders. Manage incoming calls, messages, and correspondence professionally and with confidentiality. Ensure priority matters are escalated and communicated effectively.

Confidentiality & Compliance

Handle sensitive hospital, staff, and patient-related information with strict confidentiality. Ensure adherence to hospital policies, NABH standards, and administrative protocols.

Travel & Logistics

Arrange travel, accommodation, and itineraries for SLA when required. Coordinate logistics for meetings, workshops, and leadership engagements.

3. Required Qualifications & Experience

Graduate in any discipline (MBA/PGDM in Administration preferred). 3-7 years of experience as Executive Assistant/Secretary, ideally in a hospital or healthcare setup. Strong understanding of hospital administration, operations, and departmental workflows.

4. Skills & Competencies

Excellent communication skills (oral & written). Strong organizational and multitasking abilities. Proficiency in MS Office (Word, Excel, PowerPoint). Ability to manage confidential information with discretion. Professional behavior, strong follow-up skills, and attention to detail. Ability to work under pressure and handle dynamic priorities.

5. Work Conditions

Full-time, on-site role. Flexibility to support extended hours based on leadership schedules or hospital requirements.
Job Types: Full-time, Permanent

Pay: ?30,000.00 - ?40,000.00 per month

Benefits:

Provident Fund
Work Location: In person