Job Description

:

The Secretary to the Managing Director provides high-level administrative support, manages

communications, schedules, and confidential information, and ensures the MD's time is optimized

for strategic decision-making. The role demands discretion, strong organizational skills, and excellent

communication abilities.

Key Roles and Responsibilities:

1. Administrative Support

:

₹ Manage the MD's calendar, including scheduling meetings, appointments, and travel

arrangements.

₹ Prepare and organize meeting agendas, documents, and presentations.

₹ Take minutes during meetings and ensure follow-ups on action points.

2. Communication Management:

₹ Screen and prioritize incoming emails, phone calls, and correspondence.

₹ Draft emails, letters, reports, and other communications on behalf of the MD.

₹ Serve as a liaison between the MD and internal departments or external stakeholders.

3. Documentation and Records:

₹ Maintain organized filing systems (physical and digital) for critical documents.

₹ Handle confidential and sensitive information with discretion.

₹ Ensure timely submission and tracking of reports, proposals, or board documents.

4. Office Coordination:

₹ Coordinate logistics for board meetings, executive sessions, or off-site events.

₹ Liaise with vendors, clients, and partners as required.

₹ Monitor office supplies, budgets, and reimbursements related to the MD's activities.

5. Strategic and Project Support:

₹ Assist in monitoring project timelines and providing regular status updates to the MD.

₹ Conduct research and prepare briefing materials or summaries as needed.

₹ Follow up on delegated tasks to ensure progress and completion.

Required Qualifications, Experience & Skills:

₹ Bachelor's degree in Business Administration or related field.

₹ Proven experience (5-8years) as an executive assistant or secretary, preferably at the senior

management level.

₹ Strong command of MS Office (Word, Excel, PowerPoint, Outlook).

₹ Excellent written and verbal communication skills.

₹ High level of integrity, professionalism, and discretion.

₹ Strong organizational and time-management skills.

Immediate joining.

Interested may call /whatsapp +919790287444

Job Type: Full-time

Pay: ₹55,000.00 - ₹60,000.00 per month