Job Description

Job description:

Established Public Limited Company based in Guindy, Chennai requires Secretary reporting directly to CEO to provide high-level executive and administrative support to ensure efficient management of day-to-day operations, communication, coordination across departments and to take dictations. The role requires discretion, professionalism, and the ability to handle confidential information while managing multiple priorities in a fast-paced, technology-driven environment.

Key Responsibilities:

Executive Support:

Manage CEO's calendar, schedule meetings, priorities, appointments, travel arrangements, etc. Prepare meeting agendas, presentations, and briefing materials for internal external meetings, etc. Draft correspondence, reports, Minutes of Meetings and official communications on behalf of the CEO. Maintain confidentiality of sensitive company and project information

Office & Administrative Coordination:

Oversee day-to-day executive office operations and ensure seamless workflow. Handle incoming calls, emails, and correspondence; prioritize and respond as appropriate. Monitor filing systems, documentation, and record keeping -- both digital and physical.

Communication & Liaison:

Act as a point of contact between the CEO and internal teams, government agencies, clients, and Vendors. Draft and review business communications, meeting notes, action point summaries, etc. Ensure timely dissemination and follow-up of CEO decisions across departments.

Qualifications:

Education:

Graduate/Postgraduate. Fluent in English language.

Experience:

5-10 years of experience in secretarial roles, preferably supporting senior leadership and management sectors.

Technical Skills:

Proficiency in MS Office (Word, Excel, PowerPoint,).

Soft Skills:

Excellent communication and interpersonal skills. Strong organizational and time-management abilities. High level of discretion, integrity, and professionalism. Ability to multitask and work under pressure with minimal supervision.

Key Attributes:

Proactive, dependable, sincere and resourceful. Strong attention to detail and follow-through. Comfortable interacting with Senior Managers, Vendors, and Government officials. Ability to anticipate needs and manage priorities effectively.

Salary:

Commensurate with experience and qualifications

Range: Rs 25,000/- to 35,000/-

Benefits:

Cell phone reimbursement Conveyance Health insurance Performance-based incentives
Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

Cell phone reimbursement Commuter assistance Health insurance Paid time off
Education:

Bachelor's (Required)
Experience:

Secretarial work: 5 years (Required)
Location:

Guindy, Chennai, Tamil Nadu (Preferred)
Work Location: In person