Job Description

Job Summary

We are seeking a highly organized and proactive Secretary to manage overall office operations, including HR responsibilities, client coordination, interview scheduling, and sales/business support. The ideal candidate will act as a central point of coordination for internal teams and external stakeholders.

Key ResponsibilitiesAdministrative & Secretarial Duties

Manage daily office operations and administrative tasks Handle correspondence, emails, calls, and document management Maintain records, reports, and confidential files Coordinate meetings and prepare agendas and minutes
Human Resources (HR) Responsibilities

Manage end-to-end recruitment coordination Schedule interviews and coordinate with candidates and hiring managers Maintain employee records, attendance, and leave data Assist in onboarding and offboarding processes Support HR policies and compliance documentation
Client Handling & Coordination

Act as the first point of contact for clients and visitors Handle client inquiries, follow-ups, and coordination Maintain client databases and relationship records Support client communication and service delivery
Sales & Business Support

Assist sales team with leads, proposals, and documentation Coordinate with clients for sales meetings and follow-ups Maintain sales records, CRM updates, and reports Support business development activities and order processing
Interview & Scheduling Management

Schedule interviews, meetings, and appointments efficiently Coordinate calendars for management, HR, and sales teams Send interview confirmations and follow-up communications
Required Skills & Qualifications

Bachelor's degree in Business Administration, HR, or a related field Proven experience as a Secretary, HR Executive, or Office Administrator Strong organizational and multitasking skills Excellent verbal and written communication skills Proficiency in MS Office (Word, Excel, PowerPoint) and email tools Ability to handle confidential information with discretion
Preferred Skills

Experience in HR coordination and recruitment support Knowledge of basic sales processes and CRM tools Client-facing experience Time-management and problem-solving abilities
Job Types: Full-time, Permanent

Pay: ?700,000.00 - ?800,000.00 per year

Experience:

Secretary: 5 years (Preferred)
Work Location: In person