Job Description

Location: Majors Path Secretary I Mental Health and Addictions Program - Terrace Clinic Temporary, Full Time (until January 6, 2024, with the possibility of extension) 06138RP1 Hours 75 bi-weekly (8-hour days shifts) Salary CG-25 ($23.31 - $25.68) Competition Number 2023006173 Posted Date 3 October 2023 Closing Date 10 October 2023 About Us Newfoundland and Labrador Health Services (NL Health Services) brings together five former separate health entities - Eastern Health, Central Health, Western Health, Labrador-Grenfell Health, and the Newfoundland and Labrador Centre for Health Information. The creation of a provincial health authority was announced following recommendations from Health Accord NL. NL Health Services is responsible for delivering health and community services to more than 528,000 people living in Newfoundland and Labrador and employs over 21,000 people. NLHealthServices.ca Job Summary The Secretary I provides secretarial support and is responsible for using Meditech software to organize and record clinical appointments, providing telephone reception and corresponding with patients concerning appointments, and managing wait lists for assigned physicians. The Secretary I is also responsible for organizing and maintaining clinical charts, ordering office and other supplies, typing of clinical transcription, dicta typing, typing correspondence such as medical letters and administrative correspondence, preparing presentation material using available software and assisting in the preparation of teaching and research material, filing of clinical and administrative material and correspondence, and other clerical and general office duties as assigned. Job Demands Requirements By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to) Occasionally lifts objects weighing less than 10 lbs. Constantly sits, but work provides the opportunity to occasionally stand and walk within the office environment. Occasionally required to bend and stretch to perform work. Constantly required to perform fine finger/precision work while using a computer mouse. Job Qualifications Successful completion of a two-year Office Administration program OR completion of a one-year Office Administration program from an approved/recognized college supplemented by two years\' experience within the last four in a progressively responsible clerical role is required. Successful completion of an approved/recognized medical terminology course is required. A medical transcription score of 70% is required. A medical transcription test may be administered by the Department of Human Resources. Demonstrated proficiency in Microsoft Office, Excel, Powerpoint and Outlook is required. A satisfactory record of work performance and attendance is required. Proof of a current office administration program and a medical terminology is required. To be considered current, they must have been completed within the last five years, unless it has been used in recent positions. This must be demonstrated on the application form. If medical terminology isn\'t current, a medical terminology test may be administered by the Human Resources Client Services Department. Employees, to review your attendance record please refer to your employee portal on the Intranet for details. The attendance record is only available to employees who are currently in positions that accumulate sick time. If this is an internal posting only, only applicants of the Eastern Health NAPEHS Regional Bargaining Unit will be considered. If this is an internal and external posting, all applications will be accepted and preference will be given to those qualified candidates who are internal to the Eastern Health NAEPHS Regional Bargaining Unit. NAPE employees should note that as per Article 15, NAPE Pilot Project, employees who are \'offered a position shall immediately advise the employer of their decision to accept the appointment\'. Employees requiring further details of the position must obtain this in advance of the job offer. Eastern Health requires internal employees applying on unionized clerical/administrative positions to have their educational documents on file and any required testing completed before the closing date of the competition (exception is the medical transcription test, which can be completed per competition). If you do not have your educational documents on your employee file, you should attach them when applying online or e-mail them to [HIDDEN TEXT]. If testing is required contact Recruitment in your local area. Apply online at https://employment.easternhealth.ca Upon successfully applying for a vacancy then you will receive a confirmation email. If you do not receive this email please contact Recruitment 777-7777 ext 5-2 immediately To become a part of our team, please submit an up to date resume/cover letter or application form online, clearly demonstrating how you meet the required qualifications. Include your current mailing address, day-time contact number, e-mail address, competition and employee number if applicable. Contact Information For Recruitment Related Inquiries Telephone: (709) 777-7777 (5-2) or 1-800-563-3693 Email: [HIDDEN TEXT]. Applications/resumes are not accepted at this email address. If you are no longer interested in the position, you can withdraw your application by emailing [HIDDEN TEXT] as soon as possible. NL Health Services is committed to inclusive and barrier-free recruitment, selection, and onboarding processes. We will be happy to work with applicants requesting support during the process. If you have any questions, feel free to contact our Recruitment Line at 777-7777 press 5 then press 2 (long distance 1-800-563-3693) outlining how we can help. EXTERNAL APPLICANTS: We thank all applicants for their interest, however, only those selected for an interview will be contacted. The successful candidate will be required to provide a satisfactory Certificate of Conduct from the RCMP or local Police (Vulnerable Sector Check may be required), educational documents, registration/licensure if applicable and Social Insurance Number.

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