Job Description

Job Summary:

We are seeking a professional and organized Secretary to join our Facility Management Company. The successful candidate will play a key role in supporting daily office operations, coordinating communication between departments, managing documentation, and assisting with administrative tasks that support maintenance, cleaning, security, and other facility-related services.

Key Responsibilities:

Serve as the first point of contact for phone, email, and in-person inquiries Manage calendars and schedule meetings for facility supervisors and managers Prepare and maintain service logs, job reports, and client records Coordinate communication between the office, on-site facility teams, and clients Assist in preparing quotations, invoices, and service agreements Maintain organized filing systems (digital and physical) for contracts, permits, and inspection records Order and manage inventory of office and maintenance supplies Track work orders, maintenance requests, and follow-ups Support the preparation of compliance documents and reports related to health & safety regulations Handle general clerical duties including data entry, document scanning, and mail distribution

Qualifications:

High school diploma or equivalent; administrative training or business diploma is a plus Previous experience in a secretarial or administrative role, preferably in a facility management or construction-related environment Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic database tools Strong communication and interpersonal skills Excellent organizational and multitasking abilities Familiarity with facility management software is an advantage Ability to maintain confidentiality and handle sensitive information
Job Type: Full-time

Pay: ?13,629.90 - ?30,000.00 per month

Schedule:

Day shift
Application Question(s):

What is your CTC? Which is your Current Location? Do you have any Notice Period?
Language:

Hindi (Preferred) English (Preferred)
Work Location: In person