Job Description

We are seeking for Secretary to the Director and Office Administrator ( Male Preferred) / Age Limit 30 -35 years

Core Responsibilities : Key responsibilities are typically split between secretarial support and general administrative duties (focused on the office as a whole). Secretarial & Executive Support

Calendar and Schedule Management:

Managing complex diaries, scheduling internal and external meetings, appointments, and conferences.

Correspondence Handling:

Drafting, reviewing, and handling incoming and outgoing calls, emails, and physical mail, often acting as the primary point of contact for the manager/executive.

Documentation and Reporting:

Preparing agendas for meetings, taking and distributing minutes, and compiling reports, presentations, and other documents.

Travel Coordination:

Organizing business travel arrangements, including flights, accommodation, and itineraries, and maintaining related records/vouchers.

Confidentiality:

Handling sensitive information, records, and communications with the highest degree of discretion and integrity.
Administrative & Office Management

Office Operations:

Ensuring the office runs smoothly, coordinating activities, and implementing office procedures and systems.

Records Management:

Organizing and maintaining physical and digital filing systems and databases to ensure easy retrieval and compliance.

Supply and Inventory Management:

Monitoring and managing office supplies inventory, placing orders, and coordinating with vendors.

Reception Duties:

Greeting and assisting visitors, managing the front desk, and maintaining a professional office environment.

Liaison and Coordination:

Serving as a link between different departments, staff, suppliers, and clients.

General Support:

Assisting with basic HR tasks (onboarding, attendance records), finance/bookkeeping tasks (processing invoices/expenses), and other ad-hoc projects as needed.
Key Skills and Qualifications, Successful individuals in this role possess a blend of organizational, technical, and interpersonal skills.

Strong Communication:

Excellent written and verbal communication skills.

Organizational Prowess:

Exceptional time management, multitasking, and attention to detail.

Technical Proficiency:

Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.

Professionalism:

A professional demeanor, tact, and diplomacy when interacting with diverse stakeholders.

Problem-Solving:

The ability to be proactive, use initiative, and address issues as they arise.
Job Type: Full-time

Pay: ?40,000.00 - ?45,000.00 per month

Work Location: In person