Job Description

:

School HR + PA for Managing Director/Secretary

Job Title:

School HR + PA for Managing Director/Secretary

Reports To:

Managing Director and Secretary

Key Responsibilities as HR

1. Recruitment & Staffing

Manage recruitment of teaching and non-teaching staff as per CBSE norms Prepare job advertisements, shortlist candidates, and coordinate interviews Handle appointment letters, contracts, and joining formalities

2. Employee Records & Documentation

Maintain complete staff records (teaching & non-teaching) Ensure proper documentation as required by CBSE and education authorities Update staff profiles on CBSE portals (OASIS, SARAS, etc., under guidance of principal / vice principal)

3. Payroll & Attendance

Coordinate with accountant for payroll processing, salary statements, and increments Maintain attendance, leave records, and staff registers

4. HR Policies & Compliance

Implement school HR policies, service rules, and code of conduct Ensure compliance with CBSE affiliation by-laws and labor laws Assist during CBSE inspections and audits

5. Staff Welfare & Performance

Address staff grievances professionally Support performance appraisal processes Assist in staff orientation, training, and development programs

Skills & Qualifications:

Graduate / Post Graduate in HR, Management, or related field Knowledge of CBSE affiliation norms and school administration Strong communication and interpersonal skills Proficiency in MS Office / HR software High level of confidentiality and professionalism

Experience:

Minimum 2-5 years of HR experience (school experience preferred)

Key Responsibilities as PA

Manage daily schedules, appointments, meetings, and arrangements Handle confidential correspondence, emails, and phone calls Prepare reports, presentations, and briefing notes Coordinate meetings, take minutes, and follow up on action points Act as a liaison between the executive and internal/external members Organize files, records, and important documents Assist in decision-making by providing relevant information and reminders Handle personal tasks as assigned Maintain professionalism and strict confidentiality at all times Manage office communications and correspondence Draft letters, emails, notices, and official documents Maintain calendars, meeting schedules, and reminders Maintain filing systems (digital and physical) Record meeting minutes and distribute them Support executives in administrative and clerical tasks Ensure smooth day-to-day office operations Maintain student, staff and other records Prepare notices, circulars, reports, and correspondence Maintain confidentiality of school records

Skills & Qualifications:

Fast Kannada and English typing

Good file and office management

Proficiency in MS Office / Google Workspace Excellent written and verbal communication and organizational skills Strong time-management and multitasking abilities Discretion and trustworthiness Prior experience as a PA or executive assistant preferred Attention to detail Ability to work independently Computer literacy Professional attitude and confidentiality Organized and responsible Ability to work with students, parents, and staff Experience in school administration preferred
Job Types: Full-time, Permanent, Volunteer

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits:

Paid sick time Provident Fund
Ability to commute/relocate:

Attur, Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Required)
Education:

Bachelor's (Required)
Experience:

PA: 1 year (Required)
Work Location: In person