Job Description

Job Title: MICE ExecutiveLocation: Hyderabad, TelanganaIndustry: Pharma/Healthcare (preferred)Experience: 3-6 YearsLanguages: Telugu, English/HindiAbout the Role :We are seeking a proactive and detail-oriented MICE Executive with solid experience in planning and executing corporate events and conferences. The ideal candidate will have experience in pharma or healthcare events and must be well-versed in managing logistics, hospitality, protocols, and vendor coordination.Key Responsibilities : Event Planning & Execution:- Organize and manage end-to-end logistics for conferences, incentive tours, meetings, and exhibitions.- Coordinate with internal teams, clients, and third-party vendors for flawless event execution. Hotel & Travel Management:- Handle online hotel bookings, room blocks, and group reservations.- Coordinate flights, transfers, and travel arrangements for delegates and speakers. Entertainment & Program Coordination :- Plan and manage DJ setups, entertainment activities, and cultural programs.- Ensure stage setup, sound, and lighting are aligned with event expectations. Protocols & Guest Handling:- Manage VIP guest protocols, seating arrangements, and special requirements.- Coordinate with protocol officers and client representatives when needed. Visa & Documentation Services:- Provide visa assistance, documentation support, and passport services for international travel.- Liaise with embassies or visa agencies as required. F&B and Budgeting:- Plan and coordinate meal preferences, special dietary needs, and catering logistics.- Handle meal costing, invoice validation, and budget tracking for all events. On-Ground Execution & Reporting:- Be physically present during events to manage real-time troubleshooting.- Prepare post-event reports and client feedback summaries for future improvements.Candidate Profile Experience:- 3 to 6 years of experience in MICE/event management.- Pharma or healthcare industry experience is a strong plus. Skills:- Strong coordination and multitasking skills- Knowledge of hotel/flight booking platforms and visa documentation- Proficient in Telugu and English or Hindi- Good understanding of event protocols and stakeholder engagement (ref:updazz.com)