Job Description

We are seeking a proactive and detail-oriented

Sales Support & Accounts Administrator

to join our team. The ideal candidate will be responsible for supporting the sales and accounts departments in day-to-day administrative tasks, ensuring smooth coordination, accurate documentation, timely invoicing, and field-level marketing support. This role is key to maintaining operational efficiency between teams and ensuring compliance with financial and regulatory requirements.

Key Responsibilities

1. Sales & Invoicing Support

Generate and issue invoices based on approved sales quotations. Share invoices with relevant internal teams (Sales & Accounts) for proper record-keeping. Maintain a well-organized log of all issued invoices for reference and auditing.

2. Accounts Coordination

Send standard follow-up emails to clients for payment reminders (e.g., at 45 and 60 days). Coordinate with the Accounts team for timely GST, TDS, and other statutory filings. Assist in reconciling payments, identifying outstanding dues, and resolving discrepancies.

3. Compliance & Documentation

Ensure all client and vendor documents are regularly updated, organized, and stored appropriately. Assist the Accounts team in compiling necessary documentation for audits and internal reviews.

4. Marketing & Field Support

Visit companies, hospitals, and institutions to distribute promotional materials (pamphlets, brochures, etc.). Provide introductory information about the company and services to potential clients. Capture and share new business leads with the Sales team.

5. General Administrative Support

Monitor and track important internal deadlines; send reminders to relevant stakeholders. Assist in daily coordination between the Sales, Accounts, and Operations teams. Support general office administration and maintain a structured work environment.

Qualifications & Skills

Bachelor's degree in Commerce, Business Administration, or related field preferred. 1-3 years of experience in a similar administrative or coordination role. Basic knowledge of accounting processes (GST, TDS, Invoicing, etc.) is a plus. Strong organizational and documentation skills. Proficiency in MS Office (Excel, Word, Outlook); familiarity with accounting or CRM software is a plus. Good written and verbal communication skills. Ability to multitask and work with cross-functional teams. Willingness to travel locally for field marketing activities.
Job Type: Full-time

Ability to commute/relocate:

Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):

Do you have prior experience in an administrative or support role? If yes, how many? How many years of experience do you have working with sales or accounts teams? Current CTC: Expected CTC:
Work Location: In person