Job Description

Roles of a Billing Clerk

Invoice Management: Responsible for preparing and issuing accurate customer Proforma invoices based on goods/services delivered. Revenue Tracking: Plays a key role in tracking incoming revenue and supporting the finance/accounting department. Customer Interaction: Acts as a point of contact for billing-related inquiries and disputes. Compliance and Record-Keeping: Ensures all billing records comply with company policies and relevant regulations.

Key Responsibilities

1. Invoice Preparation & Processing

Monitoring sales orders on a daily basis through Optix Sales System to verify that sales orders confirm to Schemes & Price Lists. Study and understand Schemes & Pricelists prepared by Sales Head and approved by Director. Post sales orders received through Optix Sales App to Order Tracker (Google Sheet) (for communicating to all staff for production planning and dispatch) Generate invoices based on confirmed sales orders, delivery notes, or contracts and issue it to BDO for communication to Distributers. Ensure correct pricing, tax application (e.g., VAT, GST), and discounts. Process credit notes and debit notes as needed. Prepare delivery challan and issue to dispatch section for order dispatch to distributor, resolve discrepancies, if any (related to batch no, packaging requirement, etc.) (In absence of Sr Officer - Sales (AFM)

2. Data Entry & amp; Record Management

Enter billing data into accounting or SAP ERP systems accurately and on time. Transfer consolidated information prepared by online sales dept (from ecommerce portals) in SAP System for GST calculations, returns, etc. Maintain organized billing files and digital records for audits and reconciliation.

3. Coordination with Internal Teams

Collaborate with sales, dispatch warehouse, production and accounts teams to ensure accurate billing. Resolve discrepancies between orders, deliveries, and invoices. Report short deliveries or excesses to sales and dispatch department

4. Customer Communication

Send invoices to clients via email, post, or digital platforms. Follow up on outstanding payments and coordinate with accounts receivable. Address customer billing inquiries and resolve issues promptly.

5. Reporting and Compliance

Prepare billing reports for management review (e.g., daily/weekly invoicing summaries). Ensure compliance with internal financial controls and relevant legal/tax regulations.

6. Financial Support Duties

Assist in reconciling billing-related data during month-end or year-end close.
Support auditors by providing invoices and billing documentation.

Skills & Competencies

Attention to detail and accuracy. Familiarity with billing software or ERP systems (e.g., SAP). Basic accounting knowledge. Communication and customer service skills. Ability to work under deadlines and manage multiple tasks.
Job Types: Full-time, Fresher

Pay: ₹12,000.00 - ₹18,000.00 per month

Benefits:

Cell phone reimbursement
Work Location: In person

Speak with the employer

+91 7887878912