Job Description

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Overview
This role is responsible for supporting the Asia Bev & GMD Commercial Team with key sales administration activities, including vendor and accruals management, claims processing, trade spend tracking and other ad hoc activities
Responsibilities
Functional Responsibilities

• Manage 3rd party Vendors, ensuring accurate contact/payment information and timely processing of claims

• PR/PO Creation, Recording and Tracking

• Track and monitor monthly accruals to ensure accurate records and timely execution of payment activities

• Manage processing, validation and tracking of customer / distributor claims, partnering with Key Account Managers and Accounts Receivable to resolve disputes

• Support PIMS Commercial team with sales reporting, incl. KPI tracking and primary / secondary sales

• Support PIMS Commercial team with general admin activities (eg: Samples, T&E bookings, etc.)

• Support GCS controls framework, ensuring test scripts are up-to-date and executed as required

• Provide transparency on payments as and when asked for an update on the same.

• Act on account payable by collaborating with all the key stakeholders on SOAs

• Explore andwork on opportunities to standardize and automate the POBM processes

People Responsibilities

• Develop winning relationships with PIMS Commercial team and other key stake holders within PIMS and HBS, ensuring highest levels of agility and support are provided

• Support the AMESA/APAC Cluster Sales Lead with initiatives to improve GBS service offerings

• Collaborate with other coordinators supporting APAC and other markets facilitate the sharing and adoption of best practices from other markets

Qualifications

• Degree qualified in Business / Commerce
• Exceptional written and oral communication, adapting approach by situation and audience
• Excellent organisation and prioritisation skills
• Proactive, responsive and results driven

High attention to detail
Essential

• Fluent English with excellent interpersonal skills
• Highly proficient in Microsoft Office programs
• Collaboratively and proactively works with multi-functional teams
• Dynamic, organized and able to handle competing priorities

Good to have :

• Working knowledge of SAP and BI

Experience in FMCG