Job Description

The Safety Assistant will support the Safety & Compliance department to ensure all drivers, equipment, and company operations meet provincial, federal, and U.S. regulatory requirements. Primary responsibilities include:

1. Driver Compliance & Monitoring

Maintain and update driver qualification files, including licenses, abstracts, medicals, training records, and safety certificates. Monitor Hours of Service (HOS) and ELD logs for violations, missing logs, and unassigned drive time. Communicate with drivers regarding corrective actions and ensure timely completion. Assist in onboarding new drivers, collecting documentation, and issuing company policies.

2. Safety Program Administration

Assist in updating and distributing company safety policies and procedures. Track safety training requirements and schedule driver training sessions. Maintain records for COR/NSC audits and safety program compliance. Help prepare safety reports, incident statistics, and audit documentation.

3. Incident & Violation Management

Record and track incidents, near-misses, vehicle damage, and traffic violations. Assist with incident investigations by gathering statements, photos, and required information. Follow up with drivers and management regarding corrective actions and retraining.

4. Equipment Compliance

Maintain vehicle files including CVIP, PM (preventive maintenance), repairs, and service records. Track due dates for inspections, maintenance, registrations, and insurance. Communicate with shop/maintenance team to ensure timely repairs and safety compliance.

5. Fuel, Yard & Operational Support

Assist with fuel card management, tracking fuel usage, and monitoring irregular activity. Support yard safety checks, parking logs, and equipment organization. Help coordinate communication between office, drivers, dispatch, and operations.

6. Administrative & Reporting Duties

Prepare safety reports, spreadsheets, and compliance summaries for management. Maintain organized electronic and physical safety files. Respond to emails, calls, and driver inquiries related to safety and compliance. Assist with preparation for internal and external audits (NSC, DOT, COR, insurance).
Job Types: Full-time, Permanent

Pay: ₹13,797.20 - ₹30,000.00 per month