Job Description

Full time
Retail Vendor Coordinator
India, Pune 2 days ago
Job category
Retail
Experience level
Intermediate
Relocation available
This role is eligible for relocation within country
Job type
Professionals
Travel required
No travel is expected with this role
Job code
RQ104438

As bp transitions to a coordinated energy company, we must adapt to a changing world and maintain driven performance. bp's customers & products (C&P) business area is setting up a business and technology centre (BTC) in Pune, India. This will support the delivery of an enhanced customer experience and drive innovation by building global capabilities at scale, using technology, and developing deep expertise. The BTC will be a core and connected part of our business, bringing together colleagues who report into their respective part of C&P, working together with other functions across bp. This is an exciting time to join bp and the customers & products BTC!
About the role:
The Retail Vendor Coordinator is responsible for the coordination of vendor payments through the ampm MSCO channel.
The Coordinator will work with vendors, finance and bp operations to ensure timely payment activities are occurring.
The retail coordinator is the first line of contact for Accounts Payable & Receivables at our MSCO locations in Washington, Oregon, and Northern California and New York. The incumbent needs to be detail oriented and work with operations and finance to insure silent running of our business through account management.
The Retail Coordinator will also work within SAP and ESO (MSCO back-office system) to deliver the financial plan and ensure business continuity. The Coordinator provides performance reporting to the business, analysis of a multitude of issues including accounts payable investigations/resolutions, ESO field readiness and process improvement, and communications through the MSCO portal.
Shift Timing: US Shift - 6:30PM to 3:30 AM
Key Role & Responsibilities:
Owns the recurring Invoicing and Payment process - responsible for creating PO's, communicating with vendors, submitting invoices, supporting EFT reimbursements, and ensure payments are made accurately and on time
Common vendors would include Garda, Grainger, NuCO, Quantum, Uniform vendor, Blue Rhino, Trimark, etc.
Facilitate the physical release of payment with the FBT/BTC teams and track all payments and accruals.
Navigate vendor support portals to prioritize payments based on net terms.
Manage purchase orders through SAP from ampm network.
Support Pricebook and Category Management teams as needed for cost and product updates.
Experience and Qualifications:
Business degree
5+ years finance or purchasing experience preferred.
Essential Experience and Attributes
Proven experience in vendor management, billing and payment.
Proficient knowledge and skills in SAP, PDI enterprise.
Ability to multi-task and prioritize large amounts of data.
Comfortable with ambiguity and shaping new initiatives.
Ability to multi-task and prioritize large amounts of data.
Desirable Criteria and Qualifications
Stakeholder relationship management
Project Management skills
Excellent verbal and written communication
PowerPoint, Excel, Access database
SAP and PDI programs!
Legal Disclaimer:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

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Pay

bp offers competitive pay in line with industry standards, making us an employer of choice.



Discretionary bonus

We offer discretionary bonuses to reward strong company, business unit and individual performance, and recognition awards, including those related to long service to recognize commitment to the company.



Retirement & savings

We offer a range of discretionary retirement and savings plans to help provide you and your family with financial security.



Insurance benefits

To give you additional peace of mind, bp provides valuable insurance benefits in some countries. These are designed to provide financial assistance to employees and their families if employees become unwell or die in service.



Equity

Depending on your location and job level, there may be equity (stock and share) options you are eligible to join so you can be part of bp's success.