Job Description

Candidate Specification

Education:

Essential: Higher education; Accounting qualification
Desirable:
Training: Applicants should highlight any relevant training or professional development

Experience:

Essential:

Experience implementing grant/ fund management programmes in low and middle-income countries

Experience managing the finances of complex programmes

Experience of financial monitoring and reporting of grant expenditure, including sampling, validation, and compliance checking

Experience in implementing finance processes and policies and templates for internal controls and counter fraud measures

Understanding of value for money, ethics, and transparency

Desirable: Experience of due diligence, financial assurance, and/or fiduciary risk assessments

Key Skills:
Essential:

Demonstrable ability to work accurately and to deadlines

Excellent written and spoken English

A good communicator with strong relationship building skills, reliable and a team player

Pro-active to raise issues with management and resolve identified problems

Able to undertake periodic travel to overseas offices and locations.

Evidence of advanced Excel skills

Pro-active to raise issues with management and resolve identified problems

Able to travel regularly to Fleming Fund grantees in the region



The Fleming Fund is a 10-year, large scale (+\xc2\xa3235m) and complex fund management programme which operates in up to 25 LMIC countries and runs until 2026. Reporting to the Regional Coordinator - West Africa, and working closely with the UK Finance Manager, the Regional Finance Officer will be responsible for financial aspects of the Fleming Fund Grants Programme in the region including: conducting grant application financial reviews, oversight of financial monitoring and spot checks of grants, the provision of accurate financial forecasts and financial reports. This includes monitoring financial expenditure of grantees, providing oversight of the implementation of financial controls in the processing of grantee payments, and the substantiation of costs under grants.

The Regional Finance Officer is a member of the regional hub team supporting the end-to-end process of grant management and will assist the Regional Project Manager and Regional Coordinator to manage, monitor, forecast and report on all aspects of the financial position of the Fleming Fund Grants Programme in the region. The role will help ensure a consistent approach and a high level of financial compliance is maintained across the region. In order to do so the Regional Financial Officer will work closely with the rest of the regional team and with the UK Finance Manager.

Grant Management

Reviewing grant applications for quality and risks, making recommendations for funding based on grantee financial submissions.

Monitoring and reviewing grantee financial reports and reconciliations of grantee expenditure to substantiate appropriate costs are being claimed in line with grants, including regular travel.

to carry out spot checks of hard copy receipts and grantee financial reports.

Assisting the SA Regional Coordinator to monitor and review grant payments to ensure claims are valid and ready for approval.

Assisting the UK Finance Manager to prepare reconciliations between the grant management software (MatsSoft) and the grant disbursements recorded in the Project and Group financial systems.

Preparing regional grant forecasting figures, as required by the UK Finance Manager.

Programme Accounting

Responding to financial audits of the programme (internal and external).

Ensuring that timely, accurate, and appropriate information is available to the programme management team and local financial returns are prepared in a timely fashion and with integrity.

Supporting the Regional Project Manager and the local Mott MacDonald India finance team as required.

Financial Management

Working closely with the Regional Coordinator and UK Finance Manager to enforce appropriate and sound internal controls to protect programme and company assets, and maintain sound financial systems and policies in line with GAAP, MML policies (including fraud), local policies, client requirements, and local laws.

Providing oversight of timely completion of invoice and expense tracker for the Regional Hub.

If required, provide support to EY for grantee audits.

Staying informed of the \xe2\x80\x9cbest practices\xe2\x80\x9d around funds management and recommend improvements to programme systems and procedures in relation to applications and appraisals and fund management processes.

Special relationships and contacts

Establishing and maintaining good working relationships with the UK Finance Manager, Regional Hub staff members and grantees.

Note: This job description reflects the present requirements of the post. As duties and responsibilities change and develop the job description will be reviewed and be subject to amendment in consultation with the post holder.

Contract Type

Contract

Discipline

Consultancy, Health, International Development

Job Profile

The Fleming Fund is a UK Government programme managed by the Department of Health and Social Care which is playing a leading global role in addressing the problem of anti-microbial resistance (AMR) in low- and middle-income countries in Africa and Asia.

The Country, Regional and Fellowship grants portfolio of the Fleming Fund is managed by Mott MacDonald and aims to address critical gaps in surveillance of antibiotic resistant bacteria and use of antibiotics in low- and middle-income countries. It is designed to align with the Global Action Plan on AMR, and this is reflected in the objectives of the Fleming Fund which are to:

Improve laboratory infrastructure for the diagnosis of drug resistant bacterial infections and surveillance of bacterial AMR

Strengthen human resource capacity and work force reforms

Strengthen AMR surveillance systems

Align human and animal health surveillance systems using a One Health approach

Build foundations for AMR surveillance data use

Promote rational use of antimicrobial medicines in humans, animals and crops

Provide value for money in grant funding

Funding is delivered through grantees across the portfolio of up to 25 African and Asian countries to improve surveillance and use of data on antibiotic resistance, consumption and use.

The majority of funds are invested in Country Grants which support the implementation of individual country\'s National Action Plans for Antimicrobial Resistance to ensure national ownership, alignment of approach with other stakeholders, and sustainability. The Fleming Fund adopts a One Health approach by promoting cross-sectoral approaches to surveillance of resistant organisms and the drivers of resistance development (e.g. use of antibiotics in agriculture, animal health, and in human medicine).

Funding is also available for the Fleming Fellowship Scheme, which provides professional development and improved awareness and advocacy to more than 180 individuals from within national surveillance systems. The fellowships provide medium term mentoring to cover skills in laboratory methods, epidemiology and surveillance, pharmacy, and in advocacy and policy.

Regional Grants and Strategic Alignment Grants are in place to improve quality assurance, surveillance and the use of data, training and online learning, and for strategic investments in collaboration with other donors.

The Fleming Fund has been operating since 2016 and has been extended into a second phase to take the programme to March 2026.

Recruiter Contact

Janet Thatcher

Website Region

Asia Pacific

Website Sector

International development

Sector

International development

Job details page image

Work pattern

Full time

Other Information

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