Job Description

Administrative Duties:

Manage the studio's calendar, including scheduling and confirming appointments and shoots. Handle phone calls, emails, and other communications, providing information and directing inquiries to the appropriate person. Maintain organized and up-to-date client and project files, both digitally and physically. Prepare invoices, process payments, and manage basic bookkeeping tasks. Order and maintain office supplies, equipment, and other studio necessities.

Client Interaction:

Greet and assist clients and visitors in a friendly and professional manner. Provide information about the studio's services, packages, and policies. Assist clients with signing contracts, completing forms, and understanding their photography sessions. Handle client inquiries and complaints, escalating issues to management when necessary.

Office Maintenance:

Ensure the reception area and office spaces are clean, organized, and welcoming. Coordinate with maintenance and cleaning services as needed. Monitor and report any issues with office equipment or studio facilities.

Marketing and Communication:

Assist with the studio's social media presence, including posting updates and promotions. Help prepare and send out newsletters, promotional materials, and other communications. Coordinate marketing initiatives and events, such as studio open days or exhibitions.

Support for Studio Operations:

Assist with organizing and setting up for photo shoots, workshops, and events. Support the studio manager and photographers with administrative tasks as needed. Maintain an inventory of photography equipment and studio props.

Financial and Reporting Duties:

Track and report on studio expenses and income. Assist with payroll and employee reimbursement processes. Prepare and distribute financial reports and summaries for management.

Qualifications:Education:

High School Diploma or equivalent (required) Degree or coursework in business administration, communications, or a related field (preferred)

Experience:

Previous experience in office administration or a similar role (required) Experience in a photography studio or creative industry (preferred) Customer service experience (preferred)

Skills:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace Familiarity with studio management software and Adobe Creative Suite (preferred) Excellent organizational and multitasking abilities Strong verbal and written communication skills Friendly and professional demeanor

Personal Attributes:

Attention to detail and accuracy Ability to work independently and as part of a team Positive attitude and willingness to learn Passion for photography and the creative industry (preferred)

Working Conditions:

Typical office environment with occasional requirements to assist in the studio setting Flexible hours may be required, including evenings and weekends, depending on studio needs
Job Types: Full-time, Permanent, Fresher

Pay: ?8,000.00 - ?12,000.00 per month

Benefits:

Flexible schedule Leave encashment
Schedule:

Day shift
Supplemental Pay:

Performance bonus Yearly bonus
Experience:

Microsoft Office: 1 year (Preferred) Front desk - Receptionist: 1 year (Preferred) total work: 1 year (Preferred)
Language:

English (Preferred)
Work Location: In person