Job Description

Job Purpose:

To manage front office operations, provide professional reception services, and support administrative activities, ensuring smooth communication and a welcoming environment for visitors, clients, and employees.

Key Responsibilities:

Greet and assist visitors, clients, and vendors in a courteous and professional manner. Manage incoming and outgoing calls, emails, and messages efficiently. Maintain visitor logbooks, issue visitor passes, and ensure compliance with security protocols. Coordinate meeting room bookings, prepare for client visits, and assist in hospitality arrangements. Receive, sort, and distribute mail, courier, and other deliveries. Maintain front office records, contact lists, and filing systems. Assist HR & Admin team in scheduling interviews, coordinating candidate visits, and onboarding activities. Provide support for office supplies inventory, requisition, and vendor coordination. Ensure reception and waiting areas are clean, organized, and professional at all times. Handle confidential information with discretion. Prepare daily/weekly MIS reports related to visitors, calls, and admin activities. Coordinate with different departments (production, HR, accounts, etc.) for smooth information flow.

Skills & Competencies Required:

Excellent verbal and written communication skills. Strong interpersonal skills with a customer-service mindset. Proficient in MS Office (Word, Excel, Outlook, PowerPoint). Good organizational and multitasking abilities. Ability to handle pressure with a calm and professional attitude. Knowledge of basic office administration in a manufacturing industry setup.

Qualification & Experience:

Qualification:

Graduate in any discipline (preferred in Commerce/Arts/Business Administration).

Experience:

Minimum

7+ years of experience

as a Receptionist / Front Office Executive, preferably in the

manufacturing or industrial sector

.
Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits:

Health insurance Provident Fund
Language:

English (Preferred)
Work Location: In person